The Digital Privacy Release Form is an essential document for organizations operating in the Philippines that collect, process, or store personal data. This document becomes necessary when entities need to obtain explicit consent from individuals (data subjects) for processing their personal information, as required by the Data Privacy Act of 2012 and its implementing rules. The form should be used prior to collecting or processing personal data, particularly in situations involving sensitive personal information, automated decision-making, or data sharing with third parties. It includes comprehensive details about data collection purposes, processing activities, retention periods, security measures, and data subject rights. This document is particularly crucial for compliance with Philippine privacy laws and regulations, helping organizations demonstrate their commitment to data protection while providing transparency to data subjects about how their information will be handled.
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1. Parties: Identification of the data subject (person giving consent) and the data controller/processor (organization receiving consent)
2. Background: Context of why the privacy release is needed and the relationship between the parties
3. Definitions: Clear definitions of technical terms, types of personal data, processing activities, and other relevant terminology
4. Scope of Personal Data: Detailed listing of what personal data will be collected, processed, or shared
5. Purpose of Processing: Specific purposes for which the personal data will be collected and processed
6. Consent Declaration: Express declaration of consent from the data subject for the collection and processing of their personal data
7. Rights of the Data Subject: Enumeration of the data subject's rights under the Data Privacy Act, including right to access, correction, and erasure
8. Data Security Measures: Overview of security measures implemented to protect the personal data
9. Duration and Retention: Period for which the consent is valid and how long the data will be retained
10. Signature and Authorization: Formal execution section with dates and signatures
1. Third-Party Disclosure: Include when personal data may be shared with third parties, listing specific entities or categories of recipients
2. International Data Transfers: Include when personal data may be transferred outside the Philippines
3. Special Categories of Data: Include when sensitive personal information (as defined in the Data Privacy Act) will be processed
4. Withdrawal of Consent: Include detailed procedures for withdrawing consent when the processing is primarily consent-based
5. Commercial Usage: Include when personal data may be used for marketing or commercial purposes
6. Minor's Consent: Include when the data subject is under 18 years old, requiring parental/guardian consent
1. Schedule A - Categories of Personal Data: Detailed list of all personal data categories to be collected and processed
2. Schedule B - Processing Activities: Comprehensive list of all processing activities to be performed on the personal data
3. Schedule C - Technical and Organizational Measures: Detailed description of security measures implemented to protect the personal data
4. Appendix 1 - Data Subject Rights Form: Template form for exercising data subject rights
5. Appendix 2 - Consent Withdrawal Form: Template form for withdrawing consent
6. Appendix 3 - Privacy Policy: Organization's complete privacy policy referenced in the release form
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Education
Financial Services
E-commerce
Technology
Telecommunications
Professional Services
Government
Retail
Insurance
Human Resources
Marketing and Advertising
Tourism and Hospitality
Real Estate
Non-profit Organizations
Relevant Teams
Legal
Compliance
Information Security
Data Protection
Human Resources
Information Technology
Risk Management
Operations
Customer Service
Marketing
Administration
Corporate Governance
Relevant Roles
Data Protection Officer
Privacy Officer
Compliance Manager
Legal Counsel
Information Security Officer
Risk Manager
HR Manager
IT Director
Operations Manager
Customer Service Manager
Marketing Director
Systems Administrator
Database Administrator
Corporate Secretary
Chief Privacy Officer
Chief Information Security Officer
Chief Compliance Officer
General Counsel
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