The Confirmation Tender Acceptance Letter is a critical document in Saudi Arabia's procurement process, used when a government entity, state-owned enterprise, or authorized organization wishes to formally accept a tender submission. It serves as the official notification of tender award and typically precedes the signing of a detailed contract. The document must align with the Saudi Government Tenders and Procurement Law and its Implementing Regulations, while also adhering to Sharia law principles. It includes essential information such as the tender reference, accepted value, key terms, and commencement instructions. The Confirmation Tender Acceptance Letter often triggers important contractual obligations such as the submission of performance bonds and insurance certificates, making it a crucial document in the procurement cycle.
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1. Letter Header and Date: Official letterhead, reference number, date, and Islamic (Hijri) calendar date as required in Saudi Arabia
2. Addressee Details: Full details of the tender participant including company name, address, and commercial registration number
3. Tender Reference: Clear reference to the specific tender number, title, and submission date
4. Confirmation of Acceptance: Explicit statement confirming the acceptance of the tender submission
5. Contract Value: Clear statement of the accepted tender value in both numbers and words, in Saudi Riyals
6. Key Terms Reference: Reference to the key terms and conditions of the tender that form part of the acceptance
7. Commencement Instructions: Clear instructions regarding next steps and project commencement
8. Authorized Signatory: Signature block with full details of the authorized signatory and official stamp
1. Performance Bond Requirements: Include when a performance bond is required, specifying the amount and submission deadline
2. Insurance Requirements: Include when specific insurance coverage needs to be secured before commencement
3. Site Access Details: Include for construction or site-based projects requiring specific access arrangements
4. Milestone Payment Schedule Reference: Include when payment is linked to specific project milestones
5. Local Content Requirements: Include when there are specific Saudi local content requirements to be met
1. Scope of Work Summary: Brief summary of the accepted scope of work from the tender
2. Key Personnel Schedule: List of key personnel approved as part of the tender acceptance
3. Price Breakdown: Detailed breakdown of the accepted tender price
4. Project Timeline: High-level project milestones and completion dates
5. Special Conditions: Any special conditions or requirements specific to this tender acceptance
Relevant legal definitions
Clauses
Relevant Industries
Construction
Infrastructure Development
Oil & Gas
Healthcare
Education
Transportation
Defense
Telecommunications
Utilities
Public Works
Mining
Manufacturing
Technology Services
Environmental Services
Relevant Teams
Legal
Procurement
Commercial
Operations
Finance
Project Management
Compliance
Business Development
Technical
Risk Management
Contract Administration
Relevant Roles
Procurement Manager
Contract Manager
Project Director
Chief Executive Officer
Managing Director
Legal Counsel
Tender Specialist
Commercial Manager
Operations Director
Business Development Manager
Bid Manager
Compliance Officer
Finance Director
Technical Director
Project Manager
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