The Authorization Letter For Passport Collection is a crucial document in Saudi Arabia's administrative framework, particularly when individuals cannot personally collect their passports from the Jawazat. This document becomes necessary in various situations, such as when the passport owner is traveling, ill, or unable to visit the passport office personally. The letter must be drafted in compliance with Saudi Arabian law, specifically adhering to the requirements set forth by the General Directorate of Passports and related authorities. It should contain comprehensive details about both the authorizer and the authorized person, including their full legal names, identification numbers, and contact information. The document's validity is typically time-limited and must include specific details about the passport to be collected, making it a secure and legally binding authorization instrument.
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1. Date and Place: Current date and city/location where the letter is being written
2. Addressee Details: Full name and address of the Saudi Passport Office (Jawazat) branch
3. Subject Line: Clear indication that this is an Authorization Letter for Passport Collection
4. Authorizer Information: Complete details of the person giving authorization including full name, ID/Iqama number, nationality, and contact information
5. Authorized Person Information: Complete details of the person being authorized including full name, ID/Iqama number, nationality, and contact information
6. Passport Details: Information about the passport to be collected including application number or existing passport number
7. Authorization Statement: Clear statement of authorization specifying the exact powers being granted
8. Duration of Authority: Validity period of the authorization
9. Signature Block: Space for authorizer's signature, name, and date
1. Reason for Authorization: Statement explaining why the authorization is needed - recommended when there's a specific circumstance such as illness or travel
2. Witness Information: Details and signatures of witnesses - recommended for additional verification
3. Emergency Contact: Additional contact information in case of issues - useful for complex cases or when the authorizer is traveling
4. Language Declaration: Statement confirming understanding if the authorizer or authorized person is not fluent in Arabic - needed for non-Arabic speakers
1. Copy of Authorizer's ID: Attached copy of authorizer's national ID card or Iqama
2. Copy of Authorized Person's ID: Attached copy of authorized person's national ID card or Iqama
3. Passport Application Receipt: Copy of the passport application receipt or reference number document if applicable
4. Authentication Certificates: Any required authentication or attestation certificates from relevant authorities
Relevant legal definitions
Clauses
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Government Services
Immigration Services
Corporate Services
Educational Institutions
Healthcare
Diplomatic Services
Travel and Tourism
Professional Services
Legal Services
Human Resources
Relevant Teams
Human Resources
Legal
Administration
Corporate Services
Operations
Immigration
Document Control
Compliance
Employee Services
Relevant Roles
Human Resources Manager
HR Administrator
Office Manager
Legal Compliance Officer
Administrative Assistant
Corporate Services Manager
Immigration Specialist
Legal Secretary
Document Controller
PRO (Public Relations Officer)
Visa Coordinator
Employee Relations Manager
Executive Assistant
Operations Manager
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