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Friendly Termination Of Services Letter Template for Qatar

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Key Requirements PROMPT example:

Friendly Termination Of Services Letter

"I need a Friendly Termination of Services Letter for a local employee who has agreed to end their employment on March 15, 2025, with standard end-of-service benefits and a basic reference letter."

Document background
The Friendly Termination of Services Letter is a crucial document used in Qatar when both employer and employee have reached a mutual agreement to end their employment relationship. This document is particularly relevant in situations where the separation is amicable and both parties wish to formalize their agreement in compliance with Qatar Labor Law. The letter serves multiple purposes: it confirms the mutually agreed termination date, outlines the final settlement terms, addresses end-of-service benefits as per Qatar Labor Law No. 14 of 2004, and documents any post-employment obligations. As a legally significant document, it helps prevent future disputes by clearly stating the terms of separation and ensuring all legal requirements are met. The Friendly Termination of Services Letter should be drafted with careful consideration of both parties' rights and obligations under Qatari law, making it an essential tool for managing employment separations professionally and legally.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee with their full name and position

2. Opening Statement: Reference to previous discussions and mutual agreement to terminate the employment relationship

3. Termination Details: Clear statement of the termination date and last working day

4. End of Service Benefits: Confirmation of all final payments including salary, end of service gratuity, and unused leave

5. Company Property: List of company property to be returned and deadline for return

6. Full and Final Settlement: Statement confirming that this represents full and final settlement of all claims

7. Non-Disparagement: Mutual agreement to maintain professional conduct and not make negative statements

8. Reference Letter: Confirmation of providing a reference letter and its nature

9. Acknowledgment: Space for both parties to sign and acknowledge the terms

Optional Sections

1. Non-Compete Clause: Include when the original employment contract contained non-compete provisions that will remain in effect

2. Confidentiality Reminder: Include when employee had access to sensitive information to reinforce ongoing confidentiality obligations

3. Outstanding Projects Handover: Include when there are specific projects or responsibilities that need formal handover

4. Visa and Immigration Status: Include for expatriate employees regarding their residence permit status

5. Benefits Continuation: Include when there are benefits that extend beyond the termination date

6. Training Cost Recovery Waiver: Include when waiving any training costs that would normally be recovered

Suggested Schedules

1. Schedule A - Final Settlement Calculation: Detailed breakdown of all final payments including salary, gratuity, leave encashment, and any other dues

2. Schedule B - Company Property Checklist: Itemized list of company property to be returned including IT equipment, access cards, and documents

3. Schedule C - Handover Document: Template for documenting the handover of responsibilities and ongoing projects

4. Appendix 1 - Reference Letter: Standard format reference letter confirming employment duration and position

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






















Clauses




















Relevant Industries

Banking and Financial Services

Construction and Real Estate

Oil and Gas

Healthcare

Education

Retail

Hospitality and Tourism

Technology and Communications

Professional Services

Manufacturing

Transportation and Logistics

Media and Entertainment

Government and Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Personnel Administration

Talent Management

Compensation and Benefits

Relevant Roles

HR Director

HR Manager

Legal Counsel

HR Business Partner

Employment Relations Manager

Personnel Manager

Compensation and Benefits Manager

HR Operations Manager

Talent Management Director

Chief Human Resources Officer

Legal Director

Compliance Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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