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A Transfer Request Letter On Medical Grounds is a crucial document used when an employee needs to request a transfer within their organization due to medical conditions or health-related circumstances. This document is particularly important in the Philippine context, where it must comply with the Labor Code of the Philippines, the Data Privacy Act of 2012, and relevant Department of Labor and Employment (DOLE) regulations. The letter should be used when an employee's medical condition necessitates a change in work location, environment, or position. It typically includes the employee's current situation, medical justification (while maintaining appropriate privacy), specific transfer request details, and supporting documentation. The document serves as both a formal request and a record of the employee's medical-based transfer needs, initiating the organization's internal transfer process while protecting the employee's rights and medical privacy.

1. Sender's Information: Complete contact details of the employee requesting transfer

2. Date: Current date of the letter

3. Recipient's Information: Complete details of the addressee (usually HR Manager or Department Head)

4. Subject Line: Clear indication that this is a transfer request on medical grounds

5. Salutation: Formal greeting to the recipient

6. Introduction: Brief introduction identifying the employee and their current position/department

7. Purpose Statement: Clear statement of the transfer request and its medical basis

8. Current Situation: Brief description of current work situation and location

9. Medical Justification: General description of medical condition and its impact on work (while maintaining appropriate privacy)

10. Specific Transfer Request: Details of requested transfer including preferred department/location and timing

11. Closing Statement: Professional closing with request for consideration and response

12. Signature Block: Formal signature section with full name and current position