The Registration Letter For Company is a mandatory document required when establishing a new corporation in the Philippines. It serves as the formal introduction and request for registration with the Securities and Exchange Commission (SEC), the primary regulatory body overseeing corporate registrations in the country. This document must be prepared in accordance with the Revised Corporation Code of the Philippines and various SEC memorandum circulars. The letter typically accompanies the Articles of Incorporation and other required documentation, providing key information about the proposed company, its incorporators, capital structure, and business objectives. It is used during the initial registration process and must be properly executed to ensure successful company incorporation. The content and format must adhere to specific regulatory requirements, making it a crucial document in the company formation process within the Philippine business environment.
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1. Letter Header: Official letterhead including date, reference number, and addressed to the appropriate regulatory authority (typically the SEC)
2. Subject Line: Clear indication that this is a Company Registration Letter with the proposed company name
3. Company Details: Full proposed company name, business address, and contact information
4. Incorporators Information: Names, nationalities, and addresses of all incorporators and their respective shareholdings
5. Business Purpose: Clear statement of the primary and secondary purposes of the corporation
6. Capital Structure: Details of authorized capital stock, subscribed capital, and paid-up capital
7. Compliance Declaration: Statement confirming compliance with all relevant laws and regulations
8. Request for Registration: Formal request for company registration and issuance of certificate of incorporation
9. Signature Block: Signatures of all incorporators or authorized representative
1. Foreign Investment Declaration: Required when foreign nationals are among the incorporators or investors, detailing compliance with foreign ownership restrictions
2. Special Permits: Needed when the business requires specific regulatory permits (e.g., for banking, insurance, or other regulated industries)
3. Branch Office Details: Required when registering branch offices or secondary business locations
4. Corporate Group Information: Needed when the company is part of a larger corporate group or has parent/subsidiary relationships
1. Appendix A - List of Incorporators: Detailed information about all incorporators including their TIN, government IDs, and contact details
2. Appendix B - Required Forms: Completed SEC forms including Articles of Incorporation and By-laws
3. Appendix C - Supporting Documents: Bank certificates, proof of capital, lease agreements, and other supporting documentation
4. Appendix D - Government Clearances: Copies of necessary clearances from various government agencies (if applicable)
5. Appendix E - Corporate Structure Chart: Visual representation of ownership structure and corporate relationships (if applicable)
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Technology
Financial Services
Professional Services
Healthcare
Real Estate
Construction
Education
Food and Beverage
Tourism
Agriculture
Transportation
Energy
Telecommunications
Relevant Teams
Legal
Compliance
Corporate Secretariat
Administrative
Executive
Corporate Affairs
Finance
Regulatory Affairs
Relevant Roles
Chief Executive Officer
Company Secretary
Corporate Lawyer
Legal Counsel
Compliance Officer
Chief Financial Officer
Business Development Manager
Corporate Affairs Manager
Legal Director
Managing Director
Registration Specialist
Administrative Officer
Company Incorporation Specialist
Regulatory Affairs Manager
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