The Registration Letter For Company is a crucial document in the Swiss company formation process, required by the Commercial Register (Handelsregisteramt) to officially establish a company's legal existence. This document is used when incorporating any new company in Switzerland, whether it's a Corporation (AG) or Limited Liability Company (GmbH). The letter must be prepared in accordance with Swiss federal regulations, particularly the Swiss Code of Obligations and Commercial Register Ordinance. It contains vital information about the company's structure, including details about share capital, board members, authorized signatories, and registered office address. The letter serves as the formal request for entry in the Commercial Register and must be accompanied by various supporting documents such as articles of association, bank confirmation of capital deposit, and certified signature specimens.
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1. Letter Header: Official letterhead including date, recipient (Commercial Register Office details), and reference line
2. Company Details: Full proposed company name, legal form, and registered office address
3. Formation Information: Details about share capital, number and type of shares, and nominal value
4. Board Members: Names, addresses, and nationalities of all board members and authorized signatories, including signing authority specifications
5. Declaration of Legal Compliance: Statement confirming compliance with Swiss law requirements for company formation
6. Registration Request: Formal request for entry in the Commercial Register
7. Contact Information: Details of the contact person for registration matters and correspondence
8. Signature Block: Space for authorized signatures with names and titles
1. Business Purpose: Detailed description of company's intended business activities (recommended for clarity but can be referenced in articles of association)
2. Branch Offices: Information about any branch offices to be registered, if applicable
3. Special Privileges: Details of any special privileges granted to founders or board members, if applicable
4. Auditor Information: Details of the appointed auditor if required (not needed for companies with opting-out of audit requirement)
5. Language Preference: Specification of preferred language for commercial register correspondence if in a multilingual canton
1. Articles of Association: Copy of the company's articles of association (Statuten/Statuts)
2. Lex Friedrich Declaration: Declaration regarding foreign ownership if applicable
3. Bank Confirmation: Proof of capital deposit from a Swiss bank
4. Identity Documents: Certified copies of identification documents for board members and authorized signatories
5. Signature Specimens: Certified signature specimens of authorized signatories
6. Minutes of Constituent Assembly: Copy of the founding meeting minutes
7. Domicile Confirmation: Confirmation of company's registered office address
Relevant legal definitions
Clauses
Relevant Industries
Legal Services
Business Services
Financial Services
Professional Services
Consulting
Banking
Technology
Manufacturing
Retail
Healthcare
Real Estate
Construction
Hospitality
Education
Transportation
Energy
Relevant Teams
Legal
Corporate Services
Administration
Compliance
Finance
Corporate Governance
Operations
Executive Management
Business Development
Risk Management
Relevant Roles
Chief Executive Officer
Company Secretary
Legal Counsel
Corporate Lawyer
Compliance Officer
Business Development Manager
Administrative Director
Chief Financial Officer
Managing Director
Board Member
Company Director
Legal Administrator
Corporate Services Manager
Incorporation Specialist
Governance Officer
Operations Manager
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