The Mutual Agreement To End Tenancy is a crucial document used in the Philippines when both landlord and tenant voluntarily agree to terminate their lease arrangement before the originally planned end date. It's specifically designed to comply with Philippine property law, including the Civil Code of the Philippines and the Rent Control Act of 2009. This agreement is commonly used in situations where both parties find it beneficial to end the lease early, such as when a tenant needs to relocate for work or when a landlord plans to sell or renovate the property. The document includes essential elements such as the termination date, property handover procedures, settlement of outstanding financial obligations, and mutual releases. It serves as a legal safeguard against future disputes by clearly documenting the agreed terms of the termination and ensuring both parties understand their rights and obligations during the termination process.
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1. Parties: Identifies and provides full details of the Landlord and Tenant, including their legal names, addresses, and contact information
2. Background: References the original lease agreement, its date, and property address, and states the mutual intention to terminate the lease
3. Definitions: Defines key terms used throughout the agreement, including 'Property', 'Termination Date', 'Security Deposit', etc.
4. Termination Agreement: States the mutual agreement to end the tenancy and specifies the exact termination date
5. Return of Property: Details the process and conditions for returning the property to the landlord, including inspection requirements
6. Financial Settlement: Covers all financial aspects including rent payments up to termination, security deposit return, and any other financial obligations
7. Mutual Release: Mutual release of claims and obligations between parties after termination, except for those specifically preserved in the agreement
8. Governing Law: Specifies that the agreement is governed by Philippines law and relevant local regulations
9. Signatures: Space for parties to sign, including dates and witnesses if required
1. Property Repairs: Details any repairs or restoration work required before property handover, used when there are specific repair requirements
2. Abandoned Property: Procedures for handling any tenant property left behind, included when there's risk of abandonment
3. Utilities Transfer: Process for transferring or terminating utility accounts, included when utilities are in tenant's name
4. Keys and Access Devices: Specific provisions about returning keys, access cards, and other security devices, used for properties with multiple access points
5. Future Reference: Agreement regarding landlord's obligations for future tenant references, included when requested by tenant
6. Confidentiality: Provisions keeping the terms of the termination confidential, used in sensitive situations
1. Schedule A - Property Inspection Report: Detailed report of property condition at termination, including photographs and notes
2. Schedule B - Financial Statement: Breakdown of all financial settlements, including rent, deposits, and any deductions
3. Schedule C - Inventory Checklist: List of landlord-owned items that should be present in the property upon return
4. Appendix 1 - Original Lease Agreement: Copy of the original lease agreement being terminated
5. Appendix 2 - Handover Protocol: Step-by-step protocol for the physical handover of the property
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Legal
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Facilities
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Asset Management
Tenant Relations
Administration
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Property Manager
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Leasing Manager
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Tenant Relations Manager
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Property Operations Director
Lease Administrator
Real Estate Portfolio Manager
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