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General Authorization Letter for Philippines

General Authorization Letter Template for Philippines

A General Authorization Letter is a formal document used in the Philippines that grants specific powers and authority from one party (the principal) to another (the attorney-in-fact or authorized representative). Governed by Philippine law, particularly the Civil Code and Notarial Law, this document enables the authorized person to act on behalf of the principal for specified purposes. The letter must be notarized to be legally binding and typically includes detailed information about both parties, specific powers granted, duration of authority, and any limitations or conditions of the authorization.

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What is a General Authorization Letter?

A General Authorization Letter serves as a crucial legal instrument in the Philippines, enabling individuals or organizations to delegate specific powers and responsibilities to chosen representatives. This document is particularly valuable when the principal cannot personally attend to certain matters, whether due to physical absence, time constraints, or other limitations. The letter must comply with Philippine legal requirements, including proper notarization as mandated by the Notarial Law of 2004 and adherence to the Civil Code's provisions on agency relationships. It's commonly used for various purposes, from simple transactions like collecting documents or representing in meetings, to more complex matters such as managing properties or handling financial transactions. The document's scope can be tailored to specific needs while maintaining the formal requirements of Philippine law, making it a flexible yet legally robust instrument for delegation of authority.

What sections should be included in a General Authorization Letter?

1. Date: Current date when the authorization letter is being executed

2. Principal's Information: Complete name, address, and identification details of the person granting the authorization

3. Attorney-in-Fact/Authorized Person's Information: Complete name, address, and identification details of the person being authorized

4. Purpose Statement: Clear statement of the purpose for which the authorization is being granted

5. Scope of Authority: Detailed description of the specific powers and actions being authorized

6. Duration of Authority: Specific period for which the authorization is valid

7. Execution Block: Space for signatures, notarization, and witnesses as required by Philippine law

What sections are optional to include in a General Authorization Letter?

1. Revocation Clause: Statement regarding the principal's right to revoke the authorization - include when the authorization is for an extended period

2. Liability Clause: Statement regarding the extent of liability of the authorized person - include for authorizations involving financial or high-risk transactions

3. Ratification Statement: Principal's agreement to confirm and ratify actions taken by the authorized person - include for complex or long-term authorizations

4. Jurisdiction Clause: Specification of governing law and jurisdiction - include when the authorization might be used across different jurisdictions

5. Successor Clause: Provision for appointment of successor attorney-in-fact - include when continuity of authorization is critical

What schedules should be included in a General Authorization Letter?

1. List of Specific Powers: Detailed enumeration of specific actions and powers being granted to the authorized person

2. Copy of Principal's Valid ID: Photocopy of principal's government-issued identification as required for notarization

3. Copy of Attorney-in-Fact's Valid ID: Photocopy of authorized person's government-issued identification as required for notarization

4. Special Requirements: Any additional forms or requirements specific to the purpose of authorization (e.g., agency-specific forms)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Ƶ

Sector

Banking

Cost

Free to use
Relevant legal definitions

















Clauses

















Relevant Industries

Banking and Finance

Real Estate

Healthcare

Education

Government Services

Legal Services

Corporate Business

Insurance

Transportation

Retail

Manufacturing

Import/Export

Construction

Relevant Teams

Legal

Human Resources

Administration

Compliance

Corporate Secretariat

Operations

Finance

Procurement

Executive Office

Risk Management

Relevant Roles

Chief Executive Officer

Managing Director

Legal Counsel

Corporate Secretary

Human Resources Manager

Operations Manager

Administrative Officer

Compliance Officer

Finance Manager

Property Manager

Business Owner

Department Head

Executive Assistant

Project Manager

Procurement Officer

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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