An Authorization Letter to Use Address is a crucial document in the Philippines used when an individual or entity needs to grant formal permission to another party to use their address for specific purposes. This document is commonly required for business registration, receiving correspondence, or establishing a legal presence at a particular location. It must comply with Philippine civil law requirements and often needs to be notarized to be legally valid. The letter typically specifies the exact address being authorized for use, the duration of the authorization, permitted purposes, and any conditions or limitations. This type of authorization is particularly important in the Philippine context where strict proof of address requirements exist for various official and business purposes, and where local government units (LGUs) often require formal documentation of address usage rights.
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1. Date and Place: Current date and place where the letter is being executed
2. Recipient Details: Full name and address of the receiving party or institution
3. Subject Line: Clear indication that this is an Authorization Letter to Use Address
4. Authorizing Party Details: Complete name and current address of the person giving authorization
5. Authorized Party Details: Complete name and current address of the person being authorized
6. Address Details: Specific address being authorized for use and its complete details
7. Purpose Statement: Clear statement of the specific purpose(s) for which the address may be used
8. Duration: Specific period for which the authorization is valid
9. Declaration of Authority: Formal statement granting the authorization
10. Signature Block: Space for signatures of authorizing party, authorized party, and witnesses
1. Terms and Conditions: Additional specific conditions or restrictions on the use of the address, included when there are special requirements or limitations
2. Revocation Clause: Specific conditions under which the authorization may be revoked, included when the authorization needs to be contingent on certain conditions
3. Indemnification Clause: Statement protecting the authorizing party from potential liabilities, included when there are significant liability concerns
4. Government Compliance Statement: Statement of compliance with specific government regulations, included when required by local authorities
5. Contact Information: Additional contact details for both parties, included when ongoing communication is necessary
1. Copy of Property Documents: Attached copies of property ownership documents or lease agreements proving the authorizing party's right to grant address usage
2. Valid ID Attachments: Copies of valid government IDs of both parties
3. Proof of Address: Current utility bills or other documents proving the address exists and is valid
4. Barangay Certification: If required, certification from local barangay officials confirming the address and its use
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