An Authorization Letter to Transact Business is a crucial legal instrument in Philippine business operations, commonly used when an individual or organization needs to delegate authority for business transactions. This document is essential when the principal cannot personally attend to business matters and requires a trusted representative to act on their behalf. It must comply with Philippine Civil Code provisions on agency (Republic Act No. 386) and typically requires notarization under Philippine law. The document specifies the scope of authority, time limitations, and particular transactions authorized, protecting both the principal and third parties dealing with the attorney-in-fact. It's particularly relevant for corporate transactions, government dealings, banking operations, and various business activities where personal appearance isn't feasible.
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1. Date and Place: Current date and location where the letter is executed
2. Principal's Information: Complete name, address, and identification details of the person/entity giving the authorization
3. Attorney-in-Fact Information: Complete name, address, and identification details of the authorized representative
4. Purpose Statement: Clear statement of the general purpose of the authorization
5. Scope of Authority: Detailed description of specific powers and transactions being authorized
6. Duration of Authority: Specific period for which the authorization is valid
7. Certification and Execution: Statement of truth, signatures, and notarial requirements
1. Special Instructions: Used when specific procedures or limitations need to be followed by the attorney-in-fact
2. Revocation Clause: Include when there's a need to specify conditions under which the authority can be revoked
3. Ratification Statement: Used when the principal needs to pre-ratify all acts done under the authorization
4. Successor Appointment: Include when there's a need to authorize the appointment of a substitute or successor representative
5. Government Agency Specific Requirements: Add when the authorization is for transactions with specific government agencies that have additional requirements
1. List of Authorized Transactions: Detailed enumeration of specific transactions and activities authorized
2. Required Documents: List of supporting documents that must be presented along with the authorization letter
3. Specimen Signatures: Page containing specimen signatures of both principal and attorney-in-fact
4. Identification Documents: Copies of valid government IDs and other identification documents referenced in the letter
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Real Estate
Retail and Commerce
Manufacturing
Import/Export
Construction
Healthcare
Education
Technology
Transportation and Logistics
Professional Services
Government Services
Telecommunications
Agriculture
Relevant Teams
Legal
Compliance
Administrative
Operations
Finance
Human Resources
Procurement
Corporate Secretariat
Risk Management
Business Development
Executive Office
Relevant Roles
Chief Executive Officer
Managing Director
Business Owner
Corporate Secretary
Legal Counsel
Operations Manager
Finance Director
Human Resources Manager
Procurement Manager
Branch Manager
Administrative Officer
Compliance Officer
Business Development Manager
Regional Director
Department Head
Executive Assistant
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