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An Authorization Letter To Get Diploma And Transcript Of Records is a crucial document in the Philippine educational system, commonly used when a student or graduate cannot personally collect their academic credentials. This document becomes necessary in various situations, such as when the credential owner is overseas, unable to visit the institution due to work commitments, or physically unable to collect the documents. The letter must comply with Philippine data privacy laws and educational institution requirements, typically requiring notarization to ensure authenticity. It specifies the grantor's details, representative's information, exact documents to be collected, and authorization period. Educational institutions in the Philippines strictly require this formal authorization to protect student records and ensure proper documentation release procedures.

1. Date and Place: Current date and location where the letter is being executed

2. Recipient Details: Name and address of the educational institution or specific office to whom the letter is addressed

3. Subject Line: Clear indication that this is an authorization letter for collecting academic credentials

4. Grantor Information: Complete details of the student/graduate granting the authorization, including full name, student number, course, and year of graduation

5. Representative Information: Complete details of the authorized representative, including full name and valid ID information

6. Authorization Statement: Specific powers being granted to collect the diploma and/or transcript of records

7. Validity Period: Time frame for which the authorization is valid

8. Contact Information: Contact details of both the grantor and the representative

9. Signature Block: Space for signatures of the grantor, representative, and notary public