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An Authorization Letter For Transcript is a formal document commonly used in the Philippines when a student or alumni needs to delegate the authority to request and collect their academic transcripts to another person. This document becomes necessary when the transcript owner cannot personally process the request due to various circumstances such as being abroad, physical inability, or other commitments. The letter must comply with Philippine educational institutions' requirements, which typically include specific details about both parties, the scope of authorization, and often requires notarization. It should align with the Data Privacy Act of 2012 since it involves the handling of personal academic records. Educational institutions in the Philippines generally require this document to protect student privacy and maintain proper documentation of transcript releases. The format and content requirements may vary slightly between institutions but generally follow a standard structure recognized across Philippine academic and administrative bodies.

1. Date and Place: Current date and location where the letter is being executed

2. Recipient Details: Complete name and address of the educational institution or office to whom the letter is addressed

3. Subject Line: Clear indication that this is an Authorization Letter for Transcript Request

4. Authorizer Information: Complete name, student number/ID, course, year of graduation/last attendance, and current contact details of the person giving authorization

5. Authorized Person Details: Complete name and government ID details of the person being authorized to request/collect the transcript

6. Authorization Statement: Clear and specific statement of what actions are being authorized (requesting, collecting, or both) regarding the transcript

7. Purpose Statement: Statement indicating the purpose for which the transcript is being requested

8. Signature Block: Space for signatures of the authorizer, authorized person, and witnesses if required