The Authorization Letter For Local Civil Registrar is a crucial document in the Philippine civil registration system, enabling individuals to delegate authority for accessing and processing civil registry documents when they cannot personally appear at the Local Civil Registrar's office. This document is commonly used for obtaining birth certificates, marriage certificates, death certificates, and other civil registry documents, or for making corrections to existing records. It must be properly notarized and contain specific details about both the principal and the representative, including valid identification information. The authorization letter needs to comply with Philippine civil registration laws, particularly Republic Act No. 3753 and related administrative orders, and must clearly outline the scope of authority being granted to ensure acceptance by the Local Civil Registrar's office.
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1. Date and Place of Execution: Current date and location where the authorization letter is being executed
2. Addressee Details: Complete title and address of the Local Civil Registrar being addressed
3. Subject Line: Clear indication that this is an Authorization Letter
4. Principal's Information: Complete name, address, and valid government ID details of the person giving the authorization
5. Representative's Information: Complete name, address, and valid government ID details of the authorized representative
6. Purpose Statement: Specific purpose and scope of the authorization, detailing exactly what actions the representative is authorized to perform
7. Duration of Authority: Validity period of the authorization
8. Principal's Signature Block: Space for principal's signature, printed name, and date of signing
9. Notary Public Section: Space for notarization details and notary public's signature
1. Additional Contact Information: Contact numbers and email addresses of both principal and representative, used when ongoing communication might be necessary
2. Specific Document Requirements: List of specific civil registry documents being requested, used when the authorization is for obtaining particular documents
3. Special Instructions: Any special conditions or limitations on the representative's authority, included when there are specific restrictions
4. Witness Section: Space for witnesses' signatures, used when additional verification is required beyond notarization
5. Government ID Details: Detailed information about the government IDs presented, used when specific ID requirements exist
1. Copy of Principal's Valid ID: Photocopy of the principal's government-issued identification document
2. Copy of Representative's Valid ID: Photocopy of the authorized representative's government-issued identification document
3. List of Required Documents: Detailed list of documents to be processed or obtained by the representative, if applicable
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