An Authorization Letter Claiming ID is a essential document in Philippine legal practice, commonly used when an individual cannot personally claim their identification documents from government agencies or institutions. This document type is governed by Philippine civil law and must be notarized to be considered valid for most government transactions. The letter explicitly states the identity and details of both the authorizer and the authorized representative, specifies the exact ID to be claimed, and includes the scope and duration of the authorization. It's particularly crucial in situations involving overseas workers, people with mobility issues, or those unable to personally appear due to work or other commitments. The document must comply with requirements set forth by various Philippine government agencies and typically needs to be accompanied by valid identification documents from both parties involved.
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1. Date and Place: Current date and location where the letter is being executed
2. Recipient Details: Complete name and address of the government agency or institution to whom the authorization letter is addressed
3. Authorizer Information: Complete name, address, and valid ID details of the person giving the authorization
4. Authorized Person Information: Complete name, address, and valid ID details of the person being authorized to claim the ID
5. Purpose Statement: Clear statement of the specific purpose - claiming of ID, including details of the ID to be claimed
6. Powers Granted: Specific powers and authorities being granted to the authorized person
7. Validity Period: Specific timeframe for which the authorization is valid
8. Signature Block: Space for signatures of the authorizer, authorized person, and witnesses
9. Notarial Section: Space for notary public acknowledgment and certification
1. Contact Information: Additional contact details (phone numbers, email) of both parties - useful for verification purposes
2. Reason for Authorization: Explanation of why the authorizer cannot personally claim the ID - include if required by the specific agency
3. Relationship Declaration: Statement of the relationship between the authorizer and authorized person - include if required by the agency
4. Special Instructions: Any specific instructions or conditions for claiming the ID - include if there are special circumstances
5. Government ID Details: List of government IDs presented for verification - include if multiple IDs are being used for verification
1. Copy of Authorizer's Valid ID: Photocopy of the authorizer's valid government-issued ID
2. Copy of Authorized Person's Valid ID: Photocopy of the authorized person's valid government-issued ID
3. Supporting Documents: Any additional documents required by the specific agency or institution
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