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The Unpaid Internship Offer Letter is a crucial document used by organizations in New Zealand when offering training opportunities to individuals, typically students or recent graduates, in a structured learning environment. It must be carefully crafted to comply with New Zealand employment law, particularly ensuring the arrangement qualifies as genuine training rather than disguised employment. The document serves to formalize the offer, clearly outline the educational nature of the relationship, specify learning objectives, detail practical arrangements, and protect both parties' interests. Used primarily when offering internships that are part of educational programs or structured training initiatives, this letter helps organizations maintain compliance while providing valuable learning opportunities. The document must reflect current New Zealand legislation, including the Employment Relations Act 2000, Health and Safety at Work Act 2015, and relevant case law regarding unpaid work arrangements.

1. Header and Date: Organization letterhead, date, and reference number if applicable

2. Recipient Details: Intern's full name and contact details

3. Greeting: Personal greeting to the intern

4. Opening Paragraph: Enthusiastic confirmation of the internship offer

5. Position Details: Title of internship role and department/team placement

6. Duration and Hours: Specific start and end dates, hours per week, and schedule expectations

7. Educational Purpose: Clear outline of the learning objectives and training nature of the internship

8. Supervisor Details: Name and position of the assigned supervisor/mentor

9. Key Responsibilities: Overview of main tasks and learning opportunities

10. Workplace Policies: Reference to applicable organizational policies and procedures

11. Legal Status: Clear statement that this is an unpaid training opportunity, not employment

12. Termination Provisions: Conditions under which either party may end the internship

13. Acceptance Instructions: How to accept the offer and by what deadline

14. Closing: Professional closing with contact details for questions

15. Signature Block: Space for organization representative's signature and title