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A Supplier Reference Letter is a critical business document used in New Zealand when a company needs to provide formal testimony about their experience with a supplier's products or services. This document type is commonly requested during tender processes, supplier pre-qualification, or when a supplier is seeking to establish new business relationships. The letter, governed by New Zealand legislation including the Privacy Act 2020 and Fair Trading Act 1986, contains essential information about the business relationship's duration, the scope of supplies or services, performance quality, reliability, and general conduct of the supplier. It serves as a valuable tool for risk assessment and supplier validation in commercial relationships, helping organizations make informed decisions about potential business partners while ensuring compliance with New Zealand's legal framework for business communications and privacy protection.

1. Letter Header: Company letterhead, date, and recipient details if specific (To Whom It May Concern if general)

2. Introduction: Establishes the purpose of the letter and the relationship context with the supplier

3. Relationship Duration: Specifies the length and nature of the business relationship

4. Services/Products Overview: Brief description of the goods or services provided by the supplier

5. Performance Assessment: Evaluation of the supplier's reliability, quality, and delivery

6. Closing Statement: Recommendation statement and willingness for future business

7. Contact Information: Referee's details including name, position, contact information for further queries

8. Signature Block: Formal signature, name, and title of the referring party