The Letter Offering Employment is a crucial document in the New Zealand employment process, serving as the formal written offer of employment from an employer to a potential employee. It is typically issued after successful completion of the recruitment process and before the commencement of employment. The document must comply with New Zealand employment legislation, particularly the Employment Relations Act 2000, Holidays Act 2003, and other relevant employment laws. It should contain all mandatory terms and conditions of employment, including position details, compensation, working hours, leave entitlements, and other key terms. This letter forms the basis for the employment relationship and, once accepted, becomes legally binding. The document is designed to protect both parties' interests while clearly communicating the terms of employment offer.
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1. Letter Header: Company letterhead, date, and addressee details
2. Opening Statement: Formal offer of employment and expression of enthusiasm about the potential appointment
3. Position Details: Job title, department, reporting relationship, and start date
4. Employment Type: Whether permanent, fixed-term, casual, or part-time, including hours of work
5. Compensation: Base salary/wages, payment frequency, and method of payment
6. Leave Entitlements: Annual leave, sick leave, public holidays, and other statutory leave entitlements
7. Probationary Period: Length and terms of probation period if applicable
8. Notice Period: Required notice periods for termination by either party
9. KiwiSaver: Information about KiwiSaver enrollment and contributions
10. Acceptance: Instructions for accepting the offer and deadline for response
11. Closing: Signature block and contact information for questions
1. Bonus Structure: Include when role is eligible for performance bonuses or commission
2. Flexible Working: Include when offering remote work or flexible hours options
3. Additional Benefits: Include when offering non-standard benefits like health insurance or car allowance
4. Travel Requirements: Include when role involves regular travel
5. Professional Development: Include when offering specific training or development opportunities
6. Post-Employment Restrictions: Include when role requires non-compete or confidentiality clauses
7. Relocation Assistance: Include when offering relocation support
8. Share Options: Include when offering company shares or share options
1. Job Description: Detailed description of role responsibilities and requirements
2. Company Policies: Key workplace policies including code of conduct and IT usage
3. Benefits Summary: Detailed explanation of all company benefits and eligibility
4. Health and Safety Policy: Overview of workplace health and safety procedures
5. Employee Handbook Reference: Summary of or reference to the full employee handbook
Relevant legal definitions
Clauses
Relevant Industries
Technology
Financial Services
Healthcare
Education
Manufacturing
Retail
Professional Services
Construction
Hospitality
Media and Entertainment
Agriculture
Mining
Transportation
Energy
Public Sector
Non-Profit
Relevant Teams
Human Resources
Legal
Finance
Operations
Sales
Marketing
Information Technology
Customer Service
Research and Development
Administration
Product Development
Business Development
Corporate Communications
Quality Assurance
Procurement
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Operations Manager
Human Resources Manager
Software Developer
Sales Representative
Marketing Manager
Administrative Assistant
Project Manager
Account Manager
Customer Service Representative
Research Analyst
Product Manager
Business Development Manager
Technical Support Specialist
Data Analyst
Financial Analyst
Legal Counsel
Graphic Designer
Content Writer
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