The Letter Offering Employment is a crucial document in the Malaysian employment process, serving as the foundation for the employer-employee relationship. It is typically issued after successful completion of the recruitment process and before the commencement of employment. The document must comply with Malaysian employment legislation, particularly the Employment Act 1955, Minimum Wages Order, and other relevant regulations. The letter should comprehensively outline the terms of employment while remaining clear and accessible to the prospective employee. It forms the basis for the employment contract and may be referenced in case of future disputes or clarifications regarding employment terms.
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1. Opening and Company Details: Company letterhead, date, and recipient's details
2. Job Offer Statement: Clear statement offering the position and expressing enthusiasm
3. Position and Reporting Structure: Job title, department, and immediate supervisor
4. Employment Start Date: Confirmed start date and initial work location
5. Compensation Package: Base salary, payment frequency, and payment method
6. Working Hours: Standard working hours, days, and rest periods as per Employment Act
7. Benefits: Statutory and additional benefits including medical, leave entitlements, and insurance
8. Statutory Contributions: EPF, SOCSO, and EIS contributions
9. Acceptance and Response: Instructions for accepting the offer and deadline for response
10. Closing: Signature block and company representative details
1. Probation Period: Include when there is a probationary period, specifying duration and evaluation process
2. Relocation Package: Include when offering relocation assistance to candidates from different cities/countries
3. Commission Structure: Include for sales positions or roles with variable compensation
4. Non-Compete Clause: Include for senior positions or roles with access to sensitive information
5. Equity/Stock Options: Include when offering company shares or stock options
6. Special Allowances: Include when offering specific allowances like housing, transport, or shift allowances
7. Remote Work Arrangements: Include when offering flexible or remote working options
1. Job Description: Detailed outline of roles, responsibilities, and key performance indicators
2. Benefits Summary: Comprehensive list of all benefits and their terms
3. Company Policies: Key policies that the employee needs to be aware of immediately
4. Required Documents: List of documents needed for onboarding and verification
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Healthcare
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Retail
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Relevant Teams
Human Resources
Legal
Finance
Operations
Sales
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Information Technology
Research and Development
Customer Service
Administration
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Quality Assurance
Business Development
Corporate Communications
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Chief Executive Officer
Managing Director
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Customer Service Representative
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Technical Support Specialist
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Production Supervisor
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