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Intention To Resign Letter

Intention To Resign Letter Template for New Zealand

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Key Requirements PROMPT example:

Intention To Resign Letter

"I need an Intention to Resign Letter for my role as Senior Software Developer, planning to leave on March 15, 2025, with a focus on maintaining positive relationships as I'm moving to a non-competing industry, and I want to offer extensive support during the transition period."

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Document background
The Intention to Resign Letter is a crucial document in New Zealand's employment landscape, serving as the formal mechanism for initiating the termination of employment by an employee. This document must comply with New Zealand employment law, particularly the Employment Relations Act 2000 and any applicable employment agreement terms. It is used when an employee has made the decision to end their employment and needs to formally communicate this to their employer. The letter typically includes the date of notification, the intended last day of work (adhering to the notice period specified in the employment agreement), and may also include transitional arrangements. While maintaining professionalism, the Intention to Resign Letter should be clear, concise, and unambiguous in its purpose.
Suggested Sections

1. Date and Address Block: Current date and formal business address block including both employee's and employer's details

2. Formal Salutation: Professional greeting to the appropriate recipient (usually immediate supervisor or HR manager)

3. Statement of Resignation: Clear and direct statement of intention to resign from the position

4. Last Working Day: Specific mention of the intended last day of work, calculating the notice period as per employment agreement

5. Handover Information: Brief mention of willingness to assist with the transition period

6. Expression of Gratitude: Professional acknowledgment of opportunities and experiences gained

7. Formal Closing: Professional sign-off including full name and current position title

Optional Sections

1. Reason for Resignation: Brief explanation of departure reason - included when appropriate and when wanting to maintain positive relationships

2. Future Contact Details: Personal contact information for future correspondence - included when wanting to maintain professional connections

3. Specific Transition Plans: Detailed transition proposals - included when managing complex responsibilities or long-term projects

4. Request for Reference: Professional reference request - included when seeking future employment references

5. Outstanding Matters: List of pending items or responsibilities - included when there are specific matters that need addressing before departure

Suggested Schedules

1. Current Project Status Report: Optional attachment detailing status of ongoing projects and responsibilities - attached for complex roles

2. Handover Document: Optional detailed document outlining key responsibilities and contacts - attached for specialized positions

3. Exit Checklist: Optional company-specific document listing required actions before departure - attached if required by company policy

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions















Clauses











Relevant Industries

Technology

Healthcare

Education

Financial Services

Retail

Manufacturing

Professional Services

Public Sector

Construction

Hospitality

Transportation

Agriculture

Mining

Energy

Telecommunications

Media and Entertainment

Non-profit

Legal Services

Relevant Teams

Human Resources

Finance

Operations

Sales

Marketing

Information Technology

Legal

Customer Service

Research and Development

Administration

Product Development

Public Relations

Quality Assurance

Business Development

Supply Chain

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

Team Leader

Project Manager

Software Developer

Administrative Assistant

Sales Representative

Human Resources Officer

Financial Analyst

Marketing Coordinator

Operations Manager

Customer Service Representative

Research Analyst

Legal Counsel

Executive Assistant

Product Manager

Business Analyst

Technical Support Specialist

Account Manager

Industries




Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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