The Event Photography Contract serves as a crucial legal document for professional photographers and photography businesses operating in New Zealand. It is designed to protect both the photographer's and client's interests when engaging in event photography services, whether for weddings, corporate events, sports competitions, or other special occasions. The contract addresses key aspects such as service specifications, delivery timelines, payment structures, and copyright ownership, while ensuring compliance with New Zealand legislation including the Copyright Act 1994, Privacy Act 2020, and Consumer Guarantees Act 1993. This document is essential for establishing clear expectations, preventing disputes, and providing a professional framework for the delivery of photography services.
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1. Parties: Identification of the photographer/photography business and the client, including full legal names and contact details
2. Background: Brief context about the event and the purpose of engaging photography services
3. Definitions: Key terms used throughout the contract, including 'Event', 'Deliverables', 'Raw Files', etc.
4. Scope of Services: Detailed description of photography services to be provided, including event date, time, location, and duration
5. Photographer's Obligations: Specific responsibilities of the photographer, including equipment provision, backup arrangements, and professional conduct
6. Client's Obligations: Client responsibilities including venue access, providing shot lists, and ensuring reasonable working conditions
7. Deliverables: Specific details about the final products, including number of photos, format, editing style, and delivery timeline
8. Payment Terms: Comprehensive details about fees, deposit requirements, payment schedule, and additional costs
9. Copyright and Usage Rights: Specifics about image ownership, licensing, and permitted uses by both parties
10. Cancellation and Rescheduling: Terms and conditions for cancellation or date changes by either party
11. Liability and Insurance: Limitation of liability clauses and insurance requirements
12. General Terms: Standard contract provisions including governing law, dispute resolution, and entire agreement clause
1. Second Shooter Provisions: Terms relating to additional photographers when required for larger events
2. Social Media Usage: Specific terms for social media sharing and tagging requirements
3. Album Design and Production: Terms specific to album creation, including client approval process and revision limits
4. Drone Photography: Additional terms and conditions for aerial photography services if offered
5. Video Services: Terms specific to videography if offered alongside photography
6. Privacy and Data Protection: Additional privacy provisions for events with sensitive nature or involving minors
7. Force Majeure: Specific provisions for unforeseen circumstances beyond normal cancellation terms
8. International Travel: Additional terms for events requiring international travel
1. Schedule 1: Price List: Detailed breakdown of package prices, additional hours, and extra services
2. Schedule 2: Shot List: Specific photos requested by the client, including must-have shots and group compositions
3. Schedule 3: Timeline: Detailed event schedule including key moments to be photographed
4. Schedule 4: Delivery Specifications: Technical specifications for deliverables including file formats, resolution, and delivery method
5. Appendix A: Style Guide: Examples of desired photography style and editing preferences
6. Appendix B: Venue Details: Specific information about the venue including access points, restricted areas, and lighting conditions
Relevant legal definitions
Clauses
Relevant Industries
Photography and Visual Arts
Events and Entertainment
Wedding Industry
Corporate Services
Media and Communications
Tourism and Hospitality
Sports and Recreation
Education
Retail and Consumer Services
Relevant Teams
Legal
Marketing
Communications
Events
Creative Services
Business Development
Client Services
Operations
Administration
Relevant Roles
Professional Photographer
Event Photographer
Wedding Photographer
Photography Business Owner
Event Coordinator
Marketing Manager
Communications Director
Brand Manager
Creative Director
Legal Counsel
Contract Administrator
Event Manager
Wedding Planner
Business Development Manager
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