The Construction Company Invoice is a fundamental document in New Zealand's construction industry, used to facilitate payment for construction works and services while ensuring compliance with local regulations. It serves as both a payment claim under the Construction Contracts Act 2002 and a tax invoice under the Goods and Services Tax Act 1985. The document is essential for construction companies operating in New Zealand to maintain proper financial records, ensure timely payments, and meet tax obligations. It typically includes detailed breakdowns of work completed, materials used, labor costs, and any variations to the original scope, along with mandatory elements such as GST registration numbers and payment terms. This invoice format is designed to protect both the construction company's right to payment and the client's right to proper documentation of services rendered.
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1. Invoice Header: Company details, GST number, invoice number, date, and client reference number
2. Client Information: Full legal name and address of the client/recipient
3. Project Details: Project name, location, and relevant reference numbers
4. Summary of Charges: Total amount due, GST amount, and payment due date
5. Payment Instructions: Bank account details and payment reference requirements
6. Terms and Conditions: Standard payment terms and conditions including payment timeframe
1. Progress Payment Details: For progress payments, including percentage of project completion and stage details
2. Retention Amount: Details of any retention amounts held, including release dates
3. Variations: Summary of approved variations to original scope
4. Health and Safety Compliance: Confirmation of health and safety requirements met during the period
5. Previous Payments: History of previous payments for ongoing projects
6. Site Instructions: Reference to any relevant site instructions affecting the charged amount
1. Schedule A - Detailed Worklog: Itemized breakdown of labor hours, rates, and activities performed
2. Schedule B - Materials Schedule: Detailed list of materials used, quantities, and unit prices
3. Schedule C - Equipment Usage: List of equipment used and associated charges
4. Appendix 1 - Supporting Documents: Copies of delivery receipts, timesheets, or other supporting documentation
5. Appendix 2 - Variation Orders: Copies of approved variation orders referenced in the invoice
Relevant legal definitions
Clauses
Relevant Industries
Construction
Property Development
Infrastructure
Commercial Real Estate
Residential Development
Public Works
Industrial Construction
Mining
Energy
Transportation
Relevant Teams
Finance
Accounts Receivable
Operations
Project Management
Commercial
Administration
Contracts
Construction Operations
Accounts
Site Operations
Relevant Roles
Construction Manager
Project Manager
Quantity Surveyor
Accounts Receivable Manager
Financial Controller
Construction Administrator
Contract Administrator
Site Manager
Operations Manager
Billing Coordinator
Accountant
Finance Manager
Commercial Manager
Project Coordinator
Construction Director
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