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Building Management Contract
"I need a Building Management Contract for a 20-story commercial office building in Auckland, with specific provisions for green building certification maintenance and tenant liaison services, starting from March 2025."
1. Parties: Identification of the building owner/principal and the building manager/contractor
2. Background: Context of the agreement including property details and purpose of the management arrangement
3. Definitions and Interpretation: Defined terms used throughout the agreement and rules of interpretation
4. Appointment and Term: Formal appointment of the building manager and duration of the agreement, including renewal terms
5. Building Manager's Obligations: Core services and duties to be performed, including maintenance, supervision, and reporting requirements
6. Principal's Obligations: Building owner's responsibilities including access, information provision, and payment obligations
7. Compliance and Reporting: Requirements for statutory compliance, record-keeping, and regular reporting
8. Financial Management: Budget management, expenditure authority limits, accounting requirements
9. Health and Safety: Health and safety obligations and procedures
10. Insurance Requirements: Mandatory insurance coverage for both parties
11. Fees and Payment: Management fees, payment terms, and expense reimbursement
12. Performance Standards: Required service levels and performance metrics
13. Liability and Indemnities: Risk allocation between parties and limitation of liability provisions
14. Termination: Grounds for termination, notice requirements, and consequences
15. Dispute Resolution: Process for resolving disputes between parties
16. General Provisions: Standard boilerplate clauses including notices, assignment, and governing law
1. Sustainability Requirements: Include when the building has specific environmental performance targets or green building certification requirements
2. Tenant Liaison: Include for multi-tenanted buildings requiring tenant relationship management
3. Emergency Response Procedures: Include for buildings requiring specific emergency management protocols
4. Security Services: Include when security services are part of the management scope
5. Asset Management: Include when long-term asset management planning is required
6. Building Modifications: Include when the manager has authority to oversee building modifications or improvements
7. Car Park Management: Include when the building includes parking facilities requiring management
8. Waste Management: Include when specific waste management protocols are required
1. Schedule 1 - Property Details: Detailed description of the building, including address, certificates of title, and building specifications
2. Schedule 2 - Services Specification: Detailed scope of services to be provided by the building manager
3. Schedule 3 - Fee Schedule: Detailed breakdown of management fees, including base fees and additional service charges
4. Schedule 4 - Key Performance Indicators: Specific performance metrics and measurement criteria
5. Schedule 5 - Building Systems and Equipment: Inventory of building systems and equipment under management
6. Schedule 6 - Authorized Personnel: List of key personnel and their authorities
7. Schedule 7 - Reporting Requirements: Templates and timing for required reports
8. Appendix A - Emergency Procedures Manual: Detailed emergency response procedures
9. Appendix B - Maintenance Schedule: Planned maintenance programs and schedules
10. Appendix C - Building Rules: Building rules and regulations for occupants
Authors
Commercial Real Estate
Residential Property
Retail Property
Industrial Property
Healthcare Facilities
Educational Institutions
Mixed-Use Developments
Hospitality
Office Buildings
Operations
Facilities Management
Property Management
Asset Management
Legal
Compliance
Maintenance
Finance
Risk Management
Procurement
Building Services
Property Manager
Facility Manager
Building Operations Manager
Asset Manager
Maintenance Supervisor
Property Services Director
Operations Director
Building Services Manager
Compliance Manager
Contract Administrator
Real Estate Manager
Building Owner
Property Developer
Facilities Coordinator
Building Superintendent
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