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Building Management Contract Template for New Zealand

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Key Requirements PROMPT example:

Building Management Contract

"I need a Building Management Contract for a 20-story commercial office building in Auckland, with specific provisions for green building certification maintenance and tenant liaison services, starting from March 2025."

Document background
The Building Management Contract serves as a crucial legal framework for property management services in New Zealand. It is essential when property owners wish to delegate the day-to-day management and maintenance of their buildings to professional managers or management companies. This contract type encompasses comprehensive provisions for building operations, maintenance schedules, financial management, regulatory compliance, and service level agreements. It is specifically designed to align with New Zealand's building regulations, health and safety requirements, and property laws, making it suitable for various property types from commercial buildings to multi-unit residential complexes. The document provides clear guidelines for both parties' obligations, risk allocation, and performance expectations while ensuring compliance with local legislative requirements.
Suggested Sections

1. Parties: Identification of the building owner/principal and the building manager/contractor

2. Background: Context of the agreement including property details and purpose of the management arrangement

3. Definitions and Interpretation: Defined terms used throughout the agreement and rules of interpretation

4. Appointment and Term: Formal appointment of the building manager and duration of the agreement, including renewal terms

5. Building Manager's Obligations: Core services and duties to be performed, including maintenance, supervision, and reporting requirements

6. Principal's Obligations: Building owner's responsibilities including access, information provision, and payment obligations

7. Compliance and Reporting: Requirements for statutory compliance, record-keeping, and regular reporting

8. Financial Management: Budget management, expenditure authority limits, accounting requirements

9. Health and Safety: Health and safety obligations and procedures

10. Insurance Requirements: Mandatory insurance coverage for both parties

11. Fees and Payment: Management fees, payment terms, and expense reimbursement

12. Performance Standards: Required service levels and performance metrics

13. Liability and Indemnities: Risk allocation between parties and limitation of liability provisions

14. Termination: Grounds for termination, notice requirements, and consequences

15. Dispute Resolution: Process for resolving disputes between parties

16. General Provisions: Standard boilerplate clauses including notices, assignment, and governing law

Optional Sections

1. Sustainability Requirements: Include when the building has specific environmental performance targets or green building certification requirements

2. Tenant Liaison: Include for multi-tenanted buildings requiring tenant relationship management

3. Emergency Response Procedures: Include for buildings requiring specific emergency management protocols

4. Security Services: Include when security services are part of the management scope

5. Asset Management: Include when long-term asset management planning is required

6. Building Modifications: Include when the manager has authority to oversee building modifications or improvements

7. Car Park Management: Include when the building includes parking facilities requiring management

8. Waste Management: Include when specific waste management protocols are required

Suggested Schedules

1. Schedule 1 - Property Details: Detailed description of the building, including address, certificates of title, and building specifications

2. Schedule 2 - Services Specification: Detailed scope of services to be provided by the building manager

3. Schedule 3 - Fee Schedule: Detailed breakdown of management fees, including base fees and additional service charges

4. Schedule 4 - Key Performance Indicators: Specific performance metrics and measurement criteria

5. Schedule 5 - Building Systems and Equipment: Inventory of building systems and equipment under management

6. Schedule 6 - Authorized Personnel: List of key personnel and their authorities

7. Schedule 7 - Reporting Requirements: Templates and timing for required reports

8. Appendix A - Emergency Procedures Manual: Detailed emergency response procedures

9. Appendix B - Maintenance Schedule: Planned maintenance programs and schedules

10. Appendix C - Building Rules: Building rules and regulations for occupants

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions











































Clauses








































Relevant Industries

Commercial Real Estate

Residential Property

Retail Property

Industrial Property

Healthcare Facilities

Educational Institutions

Mixed-Use Developments

Hospitality

Office Buildings

Relevant Teams

Operations

Facilities Management

Property Management

Asset Management

Legal

Compliance

Maintenance

Finance

Risk Management

Procurement

Building Services

Relevant Roles

Property Manager

Facility Manager

Building Operations Manager

Asset Manager

Maintenance Supervisor

Property Services Director

Operations Director

Building Services Manager

Compliance Manager

Contract Administrator

Real Estate Manager

Building Owner

Property Developer

Facilities Coordinator

Building Superintendent

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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