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Separation Notice Template for Nigeria

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Key Requirements PROMPT example:

Separation Notice

"I need a Separation Notice for a senior executive in Nigeria who is voluntarily resigning effective March 15, 2025, with specific provisions for maintaining client confidentiality and a 6-month non-compete clause."

Document background
A Separation Notice is a crucial employment document used in Nigerian business practice to formally document the termination of an employment relationship. This document must comply with Nigerian labor laws, particularly regarding notice periods and employee rights. The Separation Notice serves multiple purposes: it confirms the termination date, outlines final payments and benefits, addresses company property return, and documents any post-employment obligations. It should be issued when employment is terminated for any reason, including resignation, retirement, redundancy, or dismissal. The document provides legal protection for both parties and helps prevent future disputes by clearly documenting the separation terms. In the Nigerian context, where employment relationships are strictly regulated, a properly drafted Separation Notice is essential for risk management and regulatory compliance.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and addressing details of the employee

2. Subject Line: Clear indication that this is a Separation Notice

3. Opening Statement: Formal notification of employment termination, referencing the employment contract and relevant employment terms

4. Effective Date: Clear statement of the last day of employment

5. Reason for Separation: Brief, factual statement of the reason for separation (if applicable and appropriate to include)

6. Notice Period: Details of the notice period or payment in lieu of notice

7. Final Entitlements: Summary of final payments, including salary, benefits, and other entitlements

8. Company Property: Instructions regarding the return of company property

9. Closing Statement: Professional closure including any appreciation for service and future contact information

10. Signature Block: Authorized signatory details and company stamp

Optional Sections

1. Non-Compete Reminder: Include when the employee's contract contains non-compete clauses that survive termination

2. Confidentiality Obligations: Include when reminding the employee of ongoing confidentiality obligations

3. Handover Instructions: Include when the employee needs to transfer responsibilities or documents

4. Reference Provision: Include when the company agrees to provide employment references

5. Exit Interview: Include when an exit interview is required or offered

6. Outstanding Loans: Include when there are outstanding loans or advances to be settled

7. Medical Benefits Extension: Include when there is continuation of medical benefits post-separation

Suggested Schedules

1. Final Settlement Calculation: Detailed breakdown of final payment including salary, leave encashment, and other benefits

2. Company Property Checklist: List of company assets to be returned

3. Clearance Form: Document requiring signatures from various departments confirming no pending issues

4. Benefits Summary: Details of any continuing benefits or benefit conversions post-employment

5. Exit Process Checklist: Step-by-step guide of actions required before last working day

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Relevant Industries

Banking and Finance

Manufacturing

Oil and Gas

Technology

Telecommunications

Healthcare

Education

Retail

Construction

Professional Services

Hospitality

Mining

Agriculture

Transportation

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

People Operations

Corporate Secretariat

Risk Management

Administration

Relevant Roles

HR Manager

Legal Counsel

HR Director

Company Secretary

HR Business Partner

Employment Lawyer

HR Administrator

Compliance Officer

HR Operations Manager

Legal Manager

People Operations Manager

HR Specialist

Legal Administrator

Employee Relations Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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