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The Appraisal Letter is a critical human resource document used in Nigerian organizations to formalize performance evaluation outcomes. It serves as an official record of employee performance assessment, typically issued following periodic (annual, semi-annual, or quarterly) performance reviews or at the completion of probationary periods. The document must comply with Nigerian labour laws, particularly the Labour Act (Chapter 198) and data protection regulations. The letter captures performance metrics, achievements, development areas, and future objectives, forming a basis for career development decisions and potential compensation adjustments. It should be drafted with consideration for local business culture and professional standards, ensuring clear communication while maintaining appropriate formality. The Appraisal Letter becomes part of the employee's permanent record and may be referenced for various HR processes including promotions, transfers, or performance improvement initiatives.

1. Letter Header: Company letterhead, date, reference number, and employee details

2. Salutation: Formal greeting addressing the employee by name

3. Opening Statement: Purpose of the letter and period covered by the appraisal

4. Performance Summary: Overall assessment of performance against objectives and key performance indicators

5. Key Achievements: Specific accomplishments and contributions during the review period

6. Areas for Development: Identified areas where improvement is needed

7. Performance Rating: Official performance rating based on company's evaluation system

8. Next Steps: Future objectives and development plans

9. Closing: Formal conclusion with encouragement and next review date

10. Signature Block: Space for signatures of manager and HR representative