The Appraisal Letter is a critical human resource document used in Nigerian organizations to formalize performance evaluation outcomes. It serves as an official record of employee performance assessment, typically issued following periodic (annual, semi-annual, or quarterly) performance reviews or at the completion of probationary periods. The document must comply with Nigerian labour laws, particularly the Labour Act (Chapter 198) and data protection regulations. The letter captures performance metrics, achievements, development areas, and future objectives, forming a basis for career development decisions and potential compensation adjustments. It should be drafted with consideration for local business culture and professional standards, ensuring clear communication while maintaining appropriate formality. The Appraisal Letter becomes part of the employee's permanent record and may be referenced for various HR processes including promotions, transfers, or performance improvement initiatives.
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Key Requirements PROMPT example:
Appraisal Letter
"I need an Appraisal Letter for a senior software developer who exceeded expectations in their annual review for 2025, including specific mention of their leadership in implementing a new cloud infrastructure and details about their eligibility for promotion."
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1. Letter Header: Company letterhead, date, reference number, and employee details
2. Salutation: Formal greeting addressing the employee by name
3. Opening Statement: Purpose of the letter and period covered by the appraisal
4. Performance Summary: Overall assessment of performance against objectives and key performance indicators
5. Key Achievements: Specific accomplishments and contributions during the review period
6. Areas for Development: Identified areas where improvement is needed
7. Performance Rating: Official performance rating based on company's evaluation system
8. Next Steps: Future objectives and development plans
9. Closing: Formal conclusion with encouragement and next review date
10. Signature Block: Space for signatures of manager and HR representative
1. Compensation Review: Include when appraisal results in salary adjustment or bonus recommendation
2. Probation Status: Include when letter relates to completion of probationary period
3. Performance Improvement Plan Reference: Include when employee is being placed on or continuing a PIP
4. Promotion/Role Change: Include when appraisal results in change of role or responsibilities
5. Training Recommendations: Include specific training or development programs recommended
1. Performance Metrics Detail: Detailed breakdown of performance scores across different competencies and KPIs
2. Development Plan: Specific action items, timelines, and resources for employee development
3. Job Description: Current or updated job description if role responsibilities have changed
4. Performance Improvement Plan: Detailed PIP if applicable, including specific targets and timelines
5. Training Schedule: Specific training programs and timeline if recommended
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Technology
Manufacturing
Oil and Gas
Telecommunications
Professional Services
Healthcare
Education
Retail
Construction
Public Sector
Mining
Agriculture
Transportation and Logistics
Media and Entertainment
Relevant Teams
Human Resources
People Operations
Learning & Development
Employee Relations
Performance Management
Talent Management
Compensation & Benefits
HR Operations
HR Administration
Organizational Development
Relevant Roles
Human Resources Manager
HR Business Partner
Performance Management Specialist
Talent Development Manager
Line Manager
Department Director
Chief Human Resources Officer
HR Administrator
Employee Relations Manager
Compensation and Benefits Manager
Training and Development Specialist
Organizational Development Consultant
HR Operations Manager
Recruitment Manager
HR Coordinator
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