Project Management Agreement

Project Management Agreement Template for Malaysia

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Key Requirements PROMPT example:

"I need a Project Management Agreement for a large-scale commercial development project in Kuala Lumpur, with specific provisions for multiple phases of construction and development starting from March 2025, including detailed requirements for sustainability certifications and local authority approvals."

Document background

The Project Management Agreement serves as the primary contractual document defining the relationship between project owners and professional project management service providers in Malaysia. This agreement is essential for projects requiring specialized management expertise, particularly in sectors such as construction, infrastructure development, and large-scale commercial initiatives. The document complies with Malaysian legal requirements and industry standards, including relevant provisions of the Contracts Act 1950 and sector-specific regulations. It typically includes detailed provisions for service scope, performance metrics, risk management, and compensation structures, while addressing local business practices and regulatory compliance requirements. The agreement is designed to protect both parties' interests while ensuring efficient project delivery within the Malaysian business and legal context.

Suggested Sections

1. Parties: Identifies and defines the contracting parties - typically the Client and the Project Manager

2. Background: Provides context for the agreement, including project overview and parties' intentions

3. Definitions and Interpretation: Defines key terms used throughout the agreement and interpretation rules

4. Appointment and Term: Formal appointment of the Project Manager and duration of the agreement

5. Project Manager's Services: Detailed scope of services and responsibilities of the Project Manager

6. Client's Obligations: Responsibilities and obligations of the Client

7. Fees and Payment Terms: Project management fees, payment schedule, and related financial terms

8. Project Timeline: Key project milestones, deadlines, and delivery schedules

9. Performance Standards: Required standards of performance and quality expectations

10. Reporting and Communication: Requirements for project reporting, meetings, and communication protocols

11. Intellectual Property Rights: Ownership and usage rights of project documentation and materials

12. Confidentiality: Protection of confidential information and trade secrets

13. Liability and Indemnification: Limitation of liability and indemnification provisions

14. Insurance: Required insurance coverage and minimum limits

15. Termination: Grounds and procedures for termination of the agreement

16. Dispute Resolution: Procedures for resolving disputes between parties

17. General Provisions: Standard legal provisions including notices, amendments, and governing law

Optional Sections

1. Force Majeure: Provisions for handling unforeseen circumstances - recommended for long-term or high-risk projects

2. Change Management: Procedures for handling project changes - necessary for complex projects with likely variations

3. Sub-contractors: Terms governing the appointment and management of sub-contractors - needed if sub-contracting is anticipated

4. Health and Safety: Specific health and safety obligations - crucial for construction or high-risk projects

5. Environmental Compliance: Environmental protection measures - important for projects with environmental impact

6. Security Requirements: Special security measures - relevant for sensitive or high-security projects

7. Technology and Systems: Specifications for project management software and systems - needed for technology-intensive projects

8. Quality Management: Detailed quality control procedures - important for complex technical projects

Suggested Schedules

1. Schedule 1 - Scope of Services: Detailed breakdown of project management services and deliverables

2. Schedule 2 - Fee Schedule: Detailed breakdown of fees, rates, and payment milestones

3. Schedule 3 - Project Timeline: Detailed project schedule with milestones and deadlines

4. Schedule 4 - Key Personnel: List of key project team members and their roles

5. Schedule 5 - Reporting Templates: Standard formats for project reports and documentation

6. Schedule 6 - Client's Requirements: Detailed specifications of client's project requirements

7. Schedule 7 - Communication Protocol: Detailed procedures for project communications and escalations

8. Appendix A - Insurance Requirements: Detailed insurance specifications and certificates

9. Appendix B - Project Management Procedures: Standard operating procedures for project management

10. Appendix C - Risk Register Template: Format for documenting and tracking project risks

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Construction

Real Estate Development

Infrastructure

Information Technology

Manufacturing

Energy

Healthcare

Telecommunications

Education

Retail Development

Industrial Development

Mining and Resources

Transportation

Urban Development

Relevant Teams

Legal

Operations

Project Management Office

Commercial

Procurement

Risk Management

Business Development

Technical Services

Contract Administration

Executive Leadership

Relevant Roles

Project Manager

Contract Manager

Legal Counsel

Chief Executive Officer

Operations Director

Development Manager

Commercial Manager

Project Director

Construction Manager

Program Manager

Risk Manager

Procurement Manager

Technical Director

Business Development Manager

General Manager

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