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Project Management Agreement
"I need a Project Management Agreement for a Hong Kong technology company engaging a project management firm to oversee a major IT infrastructure upgrade starting March 2025, with specific provisions for data security and intellectual property protection."
1. Parties: Identification and details of the client and project management company
2. Background: Context of the agreement, project overview, and basis for engagement
3. Definitions: Defined terms used throughout the agreement
4. Appointment and Scope: Formal appointment of the project manager and detailed scope of services
5. Project Manager's Obligations: Core responsibilities, duties, and standard of care
6. Client's Obligations: Client's responsibilities, including provision of information and access
7. Project Timeline: Key dates, milestones, and project phases
8. Fees and Payment: Fee structure, payment terms, and expenses
9. Personnel: Key personnel commitments, substitution rules, and team structure
10. Reporting and Communication: Reporting requirements, meetings, and communication protocols
11. Intellectual Property: Ownership and usage rights of project materials and deliverables
12. Confidentiality: Protection and handling of confidential information
13. Liability and Insurance: Limitation of liability, indemnities, and required insurance coverage
14. Term and Termination: Duration, renewal, and termination provisions
15. General Provisions: Standard boilerplate clauses including governing law, notices, and entire agreement
1. Change Management: Procedures for handling scope changes and variations - include for complex projects with likely changes
2. Force Majeure: Provisions for handling unforeseen events - particularly relevant for long-term or high-risk projects
3. Anti-Bribery and Corruption: Compliance requirements - essential for public sector projects or when working with regulated entities
4. Data Protection: Specific data handling requirements - include when personal data processing is involved
5. Environmental and Safety Requirements: HSE obligations - include for construction or industrial projects
6. Subcontracting: Rules for engaging subcontractors - include when subcontracting is anticipated
7. Performance Bonds: Security requirements - include for high-value projects or when required by sector practice
8. Dispute Resolution: Detailed dispute resolution procedures - include for complex or high-value projects
1. Schedule 1 - Scope of Services: Detailed breakdown of project management services and deliverables
2. Schedule 2 - Fee Schedule: Detailed fee breakdown, rates, and payment milestones
3. Schedule 3 - Project Timeline: Detailed project program, milestones, and delivery dates
4. Schedule 4 - Key Personnel: CVs and commitments of key team members
5. Schedule 5 - Client Dependencies: Detailed list of client-supplied items and responsibilities
6. Schedule 6 - Reporting Requirements: Templates and specifications for project reports
7. Schedule 7 - Quality Management Plan: Quality standards and control procedures
8. Appendix A - Project Brief: Client's original project requirements and objectives
9. Appendix B - Communication Protocol: Detailed procedures for project communications and escalations
Authors
Real Estate Development
Construction
Information Technology
Infrastructure
Healthcare
Financial Services
Manufacturing
Retail
Education
Telecommunications
Energy
Transportation
Hospitality
Legal
Operations
Project Management Office
Commercial
Procurement
Risk Management
Finance
Compliance
Business Development
Technical Services
Project Director
Project Manager
Contract Manager
Commercial Director
Operations Director
Chief Operating Officer
Program Manager
Portfolio Manager
Legal Counsel
Risk Manager
Procurement Manager
Development Manager
Construction Manager
Technical Director
Chief Executive Officer
Finance Director
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