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Project Management Agreement Template for Hong Kong

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Key Requirements PROMPT example:

Project Management Agreement

"I need a Project Management Agreement for a Hong Kong technology company engaging a project management firm to oversee a major IT infrastructure upgrade starting March 2025, with specific provisions for data security and intellectual property protection."

Document background
The Project Management Agreement is essential for organizations engaging external project management expertise in Hong Kong. This document is typically used when a client requires professional project management services for significant initiatives, whether in construction, technology implementation, business transformation, or other sectors. The agreement, governed by Hong Kong law, establishes clear accountability, risk allocation, and performance standards while ensuring compliance with local regulations. It includes comprehensive provisions for service delivery, resource allocation, reporting requirements, and commercial terms. The document is particularly important in Hong Kong's dynamic business environment, where complex projects often require specialized management expertise and clear contractual frameworks. The agreement helps protect both parties' interests while facilitating successful project delivery through well-defined roles, responsibilities, and governance structures.
Suggested Sections

1. Parties: Identification and details of the client and project management company

2. Background: Context of the agreement, project overview, and basis for engagement

3. Definitions: Defined terms used throughout the agreement

4. Appointment and Scope: Formal appointment of the project manager and detailed scope of services

5. Project Manager's Obligations: Core responsibilities, duties, and standard of care

6. Client's Obligations: Client's responsibilities, including provision of information and access

7. Project Timeline: Key dates, milestones, and project phases

8. Fees and Payment: Fee structure, payment terms, and expenses

9. Personnel: Key personnel commitments, substitution rules, and team structure

10. Reporting and Communication: Reporting requirements, meetings, and communication protocols

11. Intellectual Property: Ownership and usage rights of project materials and deliverables

12. Confidentiality: Protection and handling of confidential information

13. Liability and Insurance: Limitation of liability, indemnities, and required insurance coverage

14. Term and Termination: Duration, renewal, and termination provisions

15. General Provisions: Standard boilerplate clauses including governing law, notices, and entire agreement

Optional Sections

1. Change Management: Procedures for handling scope changes and variations - include for complex projects with likely changes

2. Force Majeure: Provisions for handling unforeseen events - particularly relevant for long-term or high-risk projects

3. Anti-Bribery and Corruption: Compliance requirements - essential for public sector projects or when working with regulated entities

4. Data Protection: Specific data handling requirements - include when personal data processing is involved

5. Environmental and Safety Requirements: HSE obligations - include for construction or industrial projects

6. Subcontracting: Rules for engaging subcontractors - include when subcontracting is anticipated

7. Performance Bonds: Security requirements - include for high-value projects or when required by sector practice

8. Dispute Resolution: Detailed dispute resolution procedures - include for complex or high-value projects

Suggested Schedules

1. Schedule 1 - Scope of Services: Detailed breakdown of project management services and deliverables

2. Schedule 2 - Fee Schedule: Detailed fee breakdown, rates, and payment milestones

3. Schedule 3 - Project Timeline: Detailed project program, milestones, and delivery dates

4. Schedule 4 - Key Personnel: CVs and commitments of key team members

5. Schedule 5 - Client Dependencies: Detailed list of client-supplied items and responsibilities

6. Schedule 6 - Reporting Requirements: Templates and specifications for project reports

7. Schedule 7 - Quality Management Plan: Quality standards and control procedures

8. Appendix A - Project Brief: Client's original project requirements and objectives

9. Appendix B - Communication Protocol: Detailed procedures for project communications and escalations

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions









































Clauses


































Relevant Industries

Real Estate Development

Construction

Information Technology

Infrastructure

Healthcare

Financial Services

Manufacturing

Retail

Education

Telecommunications

Energy

Transportation

Hospitality

Relevant Teams

Legal

Operations

Project Management Office

Commercial

Procurement

Risk Management

Finance

Compliance

Business Development

Technical Services

Relevant Roles

Project Director

Project Manager

Contract Manager

Commercial Director

Operations Director

Chief Operating Officer

Program Manager

Portfolio Manager

Legal Counsel

Risk Manager

Procurement Manager

Development Manager

Construction Manager

Technical Director

Chief Executive Officer

Finance Director

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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