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A Price Confirmation Letter is an essential commercial document used in Malaysian business transactions to formalize pricing agreements between parties. This document type is particularly important in situations where parties need to confirm and document negotiated prices for goods or services, providing clarity and preventing future disputes. It serves as a formal record of the agreed pricing terms, including aspects such as unit prices, volume discounts, payment terms, and validity periods. Under Malaysian law, while not as comprehensive as a full contract, a Price Confirmation Letter can constitute a legally binding document when it contains all essential elements required by the Contracts Act 1950. The document is commonly used in both business-to-business and business-to-consumer contexts, and its content must comply with relevant Malaysian legislation including the Price Control and Anti-Profiteering Act 2011 and Consumer Protection Act 1999.

1. Letter Header: Company letterhead, date, reference number, and recipient's details

2. Subject Line: Clear indication that this is a Price Confirmation Letter with relevant reference details

3. Opening Paragraph: Reference to prior discussions, quotations, or negotiations that led to this confirmation

4. Price Details: Clear statement of agreed prices, including unit prices, quantities, and total amounts

5. Currency and Payment Terms: Specification of currency, payment schedule, and payment methods

6. Validity Period: Clear statement of how long the confirmed prices will remain valid

7. Confirmation Request: Request for countersignature or acknowledgment if required

8. Closing: Standard closing, signature block, and company details