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The Price Confirmation Letter is a essential business document used in South African commercial transactions to formalize pricing arrangements between parties. This document type is particularly important in the South African context, where consumer protection laws and VAT regulations require clear communication of pricing terms. Typically issued after initial negotiations or quote requests, the Price Confirmation Letter includes specific pricing details, validity periods, payment terms, and any applicable conditions. It serves multiple purposes: confirming negotiated prices, ensuring compliance with local regulations, providing clarity for both parties, and serving as a reference document for future transactions. The document is especially relevant in business-to-business transactions where formal price documentation is required for procurement processes and audit trails.

1. Letter Header: Company letterhead, date, reference number, and recipient's details

2. Subject Line: Clear indication that this is a Price Confirmation Letter with relevant reference to prior communications or quote requests

3. Opening Paragraph: Reference to previous discussions, quotes, or negotiations that led to this confirmation

4. Product/Service Description: Clear identification of the products or services being priced

5. Price Details: Specific pricing information including unit prices, quantities, and total amounts

6. VAT Statement: Clear indication of whether prices are inclusive or exclusive of VAT

7. Validity Period: Specification of how long the confirmed prices will remain valid

8. Payment Terms: Standard payment terms and conditions

9. Closing: Professional closing statement with contact details for any queries