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Office Lease Agreement for Malaysia

Office Lease Agreement Template for Malaysia

A comprehensive legal document governed by Malaysian law that establishes the terms and conditions for leasing commercial office space. This agreement outlines the rights and obligations of both landlord and tenant, including rent payments, maintenance responsibilities, permitted use of premises, and other crucial terms specific to Malaysian commercial property regulations. The document incorporates requirements from the National Land Code 1965 and other relevant Malaysian legislation, ensuring compliance with local property laws while protecting the interests of all parties involved in the commercial lease arrangement.

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What is a Office Lease Agreement?

The Office Lease Agreement is a fundamental commercial document used in Malaysia when a property owner (landlord) agrees to lease office space to a business tenant. This document is essential for any commercial property arrangement in Malaysia and must comply with the National Land Code 1965, Contracts Act 1950, and relevant local property regulations. The agreement typically covers crucial aspects such as lease duration, rental terms, maintenance obligations, permitted use, and other specific requirements unique to Malaysian commercial property law. It's particularly important for businesses establishing or relocating their operations in Malaysia, as it provides legal protection and clarity for both landlord and tenant while ensuring compliance with local property regulations and business practices.

What sections should be included in a Office Lease Agreement?

1. Parties: Identification of the Landlord and Tenant with full legal names and registration details

2. Background: Brief context of the lease arrangement and property ownership

3. Definitions: Definitions of key terms used throughout the agreement

4. Demised Premises: Detailed description of the leased office space including floor area and location

5. Term and Renewal: Duration of lease, commencement date, and renewal options

6. Rent and Payment Terms: Rental amount, payment schedule, and review mechanisms

7. Security Deposit: Details of security deposit amount, payment, and terms of refund

8. Utility Charges: Responsibilities for utility payments and service charges

9. Use of Premises: Permitted use of the premises and restrictions

10. Maintenance and Repairs: Responsibilities of both parties regarding maintenance and repairs

11. Insurance: Insurance requirements for both landlord and tenant

12. Assignment and Subletting: Terms regarding transfer of lease rights or subletting

13. Landlord's Covenants: Obligations and promises of the landlord

14. Tenant's Covenants: Obligations and promises of the tenant

15. Termination: Conditions and procedures for early termination

16. Notices: Process for serving notices between parties

17. Governing Law: Specification of Malaysian law as governing law and jurisdiction

What sections are optional to include in a Office Lease Agreement?

1. Fit-Out Works: Include when tenant is permitted to perform renovation or modification works

2. Car Parking: Include when dedicated parking spaces are part of the lease

3. Signage Rights: Include when specific signage rights are granted to tenant

4. Service Charge: Include for buildings with common areas and shared services

5. Green Building Requirements: Include for buildings with specific environmental certifications

6. COVID-19 Provisions: Include specific provisions related to pandemic situations

7. Break Clause: Include when early termination options are negotiated

8. Building Rules and Regulations: Include when there are specific building management rules

What schedules should be included in a Office Lease Agreement?

1. Schedule 1 - Floor Plan: Detailed floor plan of the demised premises

2. Schedule 2 - Inventory List: List of fixtures, fittings, and furniture provided by landlord

3. Schedule 3 - Service Charges: Breakdown of service charges and calculation method

4. Schedule 4 - Building Rules: Detailed building management rules and regulations

5. Schedule 5 - Fit-Out Guidelines: Technical specifications and guidelines for renovation works

6. Schedule 6 - Handover Condition: Documented condition of premises at handover

7. Appendix A - Registration Particulars: Company registration documents of both parties

8. Appendix B - Insurance Requirements: Detailed insurance specifications required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Ƶ

Document Type

Rental Agreement

Cost

Free to use
Relevant legal definitions




























Clauses






























Relevant Industries

Real Estate

Commercial Property

Professional Services

Financial Services

Technology

Healthcare

Retail

Manufacturing

Construction

Education

Consulting

Legal Services

Insurance

Relevant Teams

Legal

Finance

Operations

Facilities Management

Administration

Procurement

Risk Management

Compliance

Real Estate

Corporate Services

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Facilities Manager

Property Manager

Real Estate Manager

Legal Counsel

Corporate Lawyer

Operations Director

Office Manager

Procurement Manager

Business Development Manager

Administrative Manager

Risk Manager

Compliance Officer

Finance Director

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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