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Formal Lease Termination Letter Template for Malaysia

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Key Requirements PROMPT example:

Formal Lease Termination Letter

"I need a Formal Lease Termination Letter for my retail space in Kuala Lumpur Shopping Mall, with the termination to take effect on March 15, 2025, due to business relocation. The letter should include provisions for the return of my RM50,000 security deposit and outline the store restoration requirements."

Document background
The Formal Lease Termination Letter is a crucial legal document used in Malaysian property law to officially end a lease agreement. It serves as formal documentation of the intention to terminate a lease and must comply with Malaysian legal requirements, particularly the National Land Code 1965 and Contracts Act 1950. This document is typically used when either the landlord or tenant wishes to end the lease agreement according to the terms specified in the original lease or as required by law. The letter should include specific details about the property, termination date, notice period, and any conditions that must be met before the lease can be terminated. It also typically addresses matters such as security deposit return, outstanding payments, and property condition requirements. The document protects both parties' interests by clearly documenting the termination process and ensuring compliance with Malaysian legal requirements.
Suggested Sections

1. Sender's Details: Full name, address, and contact information of the party sending the termination notice

2. Date: Current date of the letter

3. Recipient's Details: Full name, address, and contact information of the other party

4. Subject Line: Clear indication that this is a lease termination notice

5. Lease Identification: Details of the lease agreement including property address, original lease date, and any reference numbers

6. Formal Notice of Termination: Clear statement of intention to terminate the lease, citing the specific termination date

7. Legal Basis: Reference to the relevant clause in the original lease agreement or applicable law that permits the termination

8. Key Dates: Clear statement of the final day of tenancy and any important intermediate dates

9. Signature Block: Space for signature, name, and date of signing

Optional Sections

1. Outstanding Payments: Section detailing any rent arrears, utility bills, or other payments that need to be settled

2. Property Condition: Requirements regarding the condition in which the property must be returned

3. Security Deposit: Information about the return of the security deposit and any deductions

4. Handover Arrangements: Specific details about key return, property inspection, and moving out procedures

5. Forwarding Address: Space for tenant to provide their new address for future correspondence

6. Dispute Resolution: Optional clause about how any disagreements will be handled

Suggested Schedules

1. Schedule A - Property Inventory: Detailed list of fixtures, fittings, and their condition at the time of termination

2. Schedule B - Payment Reconciliation: Detailed breakdown of any outstanding payments, deposits, and refunds

3. Schedule C - Inspection Checklist: Checklist for final property inspection and condition assessment

4. Appendix 1 - Supporting Documents: Copies of relevant documents such as the original lease agreement, previous correspondence, or proof of payments

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


















Clauses













Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Retail

Industrial

Hospitality

Office Space

Legal Services

Facility Management

Relevant Teams

Legal

Property Management

Real Estate

Operations

Facilities

Asset Management

Tenant Relations

Administration

Compliance

Document Management

Relevant Roles

Property Manager

Real Estate Manager

Leasing Manager

Legal Counsel

Facility Manager

Asset Manager

Property Administrator

Tenant Relations Manager

Real Estate Agent

Property Lawyer

Lease Administrator

Operations Manager

Building Manager

Housing Officer

Property Services Director

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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