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The Early Termination Notice is a crucial document used in Malaysian employment contexts when either party wishes to end an employment relationship before its intended term. It must comply with Malaysian employment legislation, particularly the Employment Act 1955 and Industrial Relations Act 1967. This document is typically used in situations where employment needs to be terminated earlier than the contract's original end date, requiring proper notice as specified in the employment contract or statutory minimum notice periods. The notice should include essential information such as the effective date of termination, notice period details, final payment calculations, and any post-employment obligations. It serves as a formal record of the termination process and helps ensure compliance with legal requirements while protecting both employer and employee interests.

1. Letter Header: Company letterhead, date, and reference number

2. Recipient Details: Full name and address of the recipient, including position/title

3. Subject Line: Clear indication that this is a Notice of Early Termination

4. Notice of Termination: Clear statement of termination and the effective date

5. Contract Reference: Reference to the relevant employment contract and its termination provisions

6. Notice Period: Specification of the notice period and last working day

7. Final Payment Details: Overview of final salary, outstanding leave, and other entitlements

8. Company Property: Request for return of company property and documentation

9. Closing Statement: Professional closing and acknowledgment request

10. Signature Block: Authorized signatory details and company stamp