The Early Termination Notice is a critical document in Canadian employment law, used when an employer needs to end an employment relationship before its intended completion date. This document must be carefully drafted to ensure compliance with both federal and provincial employment standards, including the Canada Labour Code and applicable provincial employment legislation. It serves to formally communicate the termination decision, outline the notice period or pay in lieu of notice, detail any severance payments, and specify the continuation or cessation of benefits. The notice must account for minimum statutory requirements while considering common law obligations for reasonable notice, which often exceed statutory minimums. This document is particularly important in protecting both employer and employee interests by clearly documenting termination terms and ensuring legal compliance.
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1. Date and Address Block: Formal letter date and recipient's complete contact information
2. Subject Line: Clear indication that this is a termination notice
3. Opening Statement: Direct statement of employment termination including effective date
4. Termination Details: Explanation of the type of termination (with/without cause) and notice period
5. Payment and Benefits Information: Details of final pay, severance, benefits continuation, and vacation pay
6. Company Property: Instructions regarding return of company property and timeline
7. Reference and Employment Confirmation: Information about employment references and confirmation letters
8. Closure: Expression of appreciation and formal closing with signature block
1. Garden Leave Provisions: Include when employee is placed on paid leave during notice period
2. Continuation of Confidentiality: Include when reminder of ongoing confidentiality obligations is needed
3. Outplacement Services: Include when company is offering career transition support
4. Non-Disparagement: Include when specific requirements about post-employment conduct are necessary
5. Release Agreement Reference: Include when a separate release agreement must be signed
6. Ongoing Projects Handover: Include when specific instruction for work transition is needed
1. Schedule A - Payment Calculation: Detailed breakdown of final payment including salary, severance, and other entitlements
2. Schedule B - Benefits Summary: Details of benefit continuation and conversion options
3. Schedule C - Company Property Checklist: List of company items to be returned
4. Schedule D - Release Agreement: If applicable, the form of release agreement to be signed
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