The Job Termination Letter To Employee is a critical document used in Canadian employment law to formally notify an employee of the termination of their employment. It serves as an official record of the employment termination and must comply with both federal and provincial employment standards, including the Canada Labour Code for federally regulated industries or relevant provincial employment standards acts. This document is essential for risk management and legal compliance, typically used when ending employment relationships whether for cause, without cause, or due to restructuring. The letter should include mandatory notice periods or pay in lieu of notice, final pay calculations, benefit information, and any severance entitlements as required by Canadian law. It may also address the return of company property, ongoing obligations, and reference provisions.
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1. Company Letterhead and Date: Official company letterhead with current date
2. Employee Information: Full name and address of the employee
3. Notice of Termination: Clear statement of employment termination with effective date
4. Reason for Termination: Brief, factual explanation if applicable (not required for without-cause termination)
5. Notice Period Details: Information about the notice period or pay in lieu of notice
6. Final Pay Information: Details about final salary, vacation pay, and other outstanding compensation
7. Return of Company Property: List of company property to be returned and process for return
8. Benefits Information: Information about continuation or termination of benefits
9. Signature Block: Space for employer signature and title
1. Severance Package Details: Used when offering additional severance beyond statutory requirements
2. Outplacement Services: Include when company is offering career transition support
3. Reference Letter Provision: Used when company agrees to provide employment references
4. Non-Disparagement Clause: Include when mutual non-disparagement is required
5. Confidentiality Reminder: Used to remind of ongoing confidentiality obligations
6. Release Agreement Reference: Include when a separate release agreement is required
7. Post-Employment Restrictions: Used when enforcing non-compete or non-solicitation provisions
8. Legal Rights Statement: Include when required by provincial law to inform of right to seek legal counsel
1. Schedule A - Severance Calculation: Detailed breakdown of severance pay calculation
2. Schedule B - Benefits Continuation Details: Specific information about post-termination benefits
3. Schedule C - Company Property Checklist: Itemized list of company property to be returned
4. Schedule D - Reference Letter: If agreed, attached standard reference letter
5. Appendix 1 - Employee Rights Summary: Summary of employee rights under relevant employment standards
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