The Confirmation of Employment Letter for Visa is an essential document in the Malaysian immigration process, required when companies hire or continue to employ foreign workers. This document serves as official verification of employment status and terms, necessary for both initial visa applications and renewals. It must comply with Malaysian immigration regulations, particularly the Immigration Act 1959/63 and Employment Act 1955. The letter typically includes detailed information about the employment relationship, including position, salary, duration, and other terms that immigration authorities require to assess visa eligibility. It's commonly used for Employment Pass applications, Professional Visit Pass applications, and other work-related visa categories in Malaysia.
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1. Letter Header: Company letterhead including full legal company name, registration number, address, and contact details
2. Date and Reference: Current date and reference number for the letter
3. Addressing Line: To whom it may concern or specific immigration authority
4. Subject Line: Clear indication that this is an employment confirmation letter for visa purposes
5. Employee Information: Full name, passport number, nationality, and other identifying details of the employee
6. Employment Terms: Position title, employment status (permanent/contract), and start date of employment
7. Salary Information: Current salary, allowances, and other compensation details
8. Job Location: Primary workplace location and any travel requirements
9. Purpose Statement: Statement confirming the letter is for visa application purposes
10. Signature Block: Authorized signatory details, including name, position, and company stamp
1. Employment Benefits: Details of additional benefits provided, used when relevant for visa category or when specifically requested
2. Project Assignment: Details of specific project or client assignment, needed for project-based work permits
3. Accommodation Details: Information about provided housing, required if company provides accommodation
4. Travel Requirements: Details about required business travel, needed for multiple-entry visas
5. Family Support Statement: Confirmation of support for dependent visas, needed when employee is bringing family
6. Previous Employment History: Information about tenure with company in other countries, useful for internal transfers
1. Employment Contract Copy: Certified copy of the employment contract
2. Job Description: Detailed description of roles and responsibilities
3. Company Profile: Brief company background and business registration documents
4. Academic Credentials: Copies of relevant qualifications and certificates
5. Passport Copy: Copy of employee's passport bio-data page
6. Recent Payslips: Last 3 months' payslips if already employed
Relevant legal definitions
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Technology
Manufacturing
Financial Services
Oil and Gas
Education
Healthcare
Construction
Professional Services
Telecommunications
Hospitality
Mining
Automotive
Aerospace
Research and Development
Consulting
Relevant Teams
Human Resources
Legal
Compliance
Administration
Corporate Secretarial
Global Mobility
Talent Acquisition
Executive Office
Operations
Employee Relations
Relevant Roles
Human Resources Director
HR Manager
Legal Counsel
Company Secretary
Managing Director
Chief Executive Officer
Operations Director
Regional Manager
Country Manager
Human Resources Executive
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Compliance Officer
Administrative Manager
Global Mobility Specialist
Talent Acquisition Manager
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