The Fixed Term Tenancy Termination document is essential in the Maltese property market for formally concluding fixed-term rental agreements. It is primarily used when either party wishes to confirm the end of a tenancy at its natural conclusion, or in specific circumstances allowed under Maltese law for early termination. The document must comply with the Private Residential Leases Act 2020 and related Maltese legislation, including specific notice periods and registration requirements with the Housing Authority. This termination notice typically includes crucial details such as property identification, parties' information, termination date, inspection arrangements, and procedures for settling utilities and returning deposits. It serves as a crucial legal record of the intended termination and helps prevent potential disputes by clearly outlining the termination process and each party's obligations.
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1. Tenant and Landlord Details: Full names and contact details of both parties, including current correspondence addresses
2. Property Address: Complete address of the rental property subject to termination
3. Lease Reference: Details of the original lease agreement including date of commencement and registration number with Housing Authority
4. Termination Declaration: Clear statement of intention to terminate the lease, citing the end date of the fixed term
5. Termination Date: Specific date when the tenancy will end, ensuring compliance with notice periods under Maltese law
6. Key Return Arrangements: Specific details about when and how keys will be returned
7. Property Inspection: Proposed date and time for final property inspection
8. Utility Bills: Instructions regarding final utility readings and settlement of bills
9. Security Deposit: Reference to security deposit return process and conditions
10. Forwarding Address: Tenant's new address for future correspondence and deposit return
1. Early Termination Justification: Required only if terminating before the fixed term ends, including justification under Maltese law
2. Outstanding Repairs: Include if there are specific repair issues that need to be addressed before termination
3. Dispute Resolution: Include if there are any ongoing disputes or matters requiring resolution
4. Professional Cleaning Requirements: Include if the lease requires professional cleaning before vacation
5. COVID-19 Arrangements: Include if specific arrangements are needed due to current health guidelines
1. Property Condition Report: Detailed assessment of the property's current condition to be compared with initial inventory
2. Utility Readings Documentation: Template for recording final utility meter readings
3. Handover Checklist: List of items to be checked during final inspection
4. Photographic Evidence: Recent photographs of the property condition to be attached
5. Original Lease Agreement: Copy of the registered lease agreement for reference
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