The Termination Letter is a crucial document in Maltese employment law, used when an employer needs to formally end an employment relationship. It must be drafted in accordance with the Employment and Industrial Relations Act (EIRA) and related Maltese legislation, which set out specific requirements for valid termination notices. This document is essential for both documenting the termination decision and ensuring legal compliance with notice periods, grounds for termination, and employee rights. A properly drafted termination letter helps protect both employer and employee interests by clearly stating termination terms, final payments, notice periods, and any post-employment obligations. It serves as a key reference point for the termination process and may be required in case of future legal proceedings or disputes.
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1. Letter Header and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Employee's full name and address
3. Subject Line: Clear indication that this is a termination letter
4. Formal Notification of Termination: Clear statement of employment termination with reference to employment contract
5. Notice Period Details: Specification of notice period, including start and end dates of employment
6. Reason for Termination: If applicable, clear and legally compliant explanation of termination grounds
7. Final Payment Information: Overview of final salary, notice pay, and other statutory entitlements
8. Return of Company Property: Instructions regarding company property return
9. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
10. Signature Block: Official signature, name, and title of authorized person
1. Garden Leave Provisions: Include when employee is being placed on garden leave during notice period
2. Post-Employment Restrictions: Reference to existing restrictive covenants, if applicable in the employment contract
3. Handover Requirements: Include when specific handover of duties/projects is required
4. Settlement Agreement Reference: Include when termination is part of a mutual settlement
5. Benefits Continuation/Termination: Include when there are specific arrangements regarding benefits
6. Reference Provision: Include when addressing the provision of future employment references
7. Outstanding Loans/Advances: Include when there are outstanding financial matters to be settled
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave, bonuses, and deductions
2. Company Property Inventory: List of company property to be returned
3. Handover Checklist: Detailed list of tasks, projects, and responsibilities to be handed over
4. Benefits Summary: Detailed information about the status and handling of various benefits
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