A Written Notice of Termination is a crucial legal document used in Malta to formally communicate the end of an employment relationship. This document must be issued in compliance with Malta's Employment and Industrial Relations Act and related employment legislation, which set strict requirements for content and delivery. The notice should be used whenever an employer initiates the termination of employment, whether due to redundancy, misconduct, poor performance, or other valid reasons recognized under Maltese law. The document must include specific details such as the termination date, notice period, grounds for termination, and arrangements for final payments and company property return. It serves as an official record of the termination and helps protect both employer and employee interests by clearly documenting the terms of separation.
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1. Sender Details: Full company name, registration number, and registered address of the employer
2. Recipient Details: Full name, address, and employee ID/number of the employee being terminated
3. Date: The date when the notice is issued
4. Subject Line: Clear indication that this is a Notice of Termination of Employment
5. Termination Statement: Clear and unambiguous statement of the termination of employment
6. Notice Period: Specification of the notice period and the final working day
7. Reason for Termination: Statement of the grounds for termination in accordance with Maltese law
8. Final Arrangements: Information about final salary, outstanding leave, and return of company property
9. Signature Block: Space for authorized signatory's name, position, and signature
1. Redundancy Details: Include when termination is due to redundancy, explaining the circumstances and any selection criteria used
2. Misconduct Details: Include when termination is due to misconduct, specifying the relevant incidents and prior warnings
3. Garden Leave: Include when the employee is not required to work during the notice period
4. Non-Compete Reminder: Include when the employee is bound by post-employment restrictions
5. Handover Instructions: Include when specific handover of duties or projects is required
6. Settlement Offer: Include when offering additional compensation beyond statutory requirements
1. Final Payment Calculation: Detailed breakdown of final salary, benefits, and any other payments due
2. Company Property List: Itemized list of company property to be returned
3. Outstanding Leave Calculation: Calculation of any accrued but unused leave
4. Prior Warnings/Documentation: Copies of relevant prior warnings or performance documentation (if applicable)
5. Handover Document: Detailed list of ongoing projects and responsibilities requiring handover
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