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Non Commercial Invoice Template for India

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Key Requirements PROMPT example:

Non Commercial Invoice

"I need a Non Commercial Invoice for shipping research equipment samples from our Mumbai office to a partner university in Delhi in March 2025, with clear indication that these are returnable samples for academic purposes only."

Document background
The Non Commercial Invoice is a crucial document in Indian business and personal documentation, designed specifically for situations where goods or services are transferred without commercial intent. This document type is essential for various scenarios including charitable donations, personal gifts, sample shipments, warranty replacements, and inter-organizational transfers where no commercial consideration is involved. The document must comply with Indian legal requirements, including relevant sections of the GST Act and documentation laws, while clearly distinguishing itself from commercial invoices. It serves multiple purposes including customs clearance, proof of transfer, and regulatory compliance, making it particularly important for international shipments, charitable organizations, and institutional transfers. The format and content are structured to meet both domestic Indian requirements and international documentation standards where applicable.
Suggested Sections

1. Invoice Header: Contains invoice number, date, and clear marking as 'Non-Commercial Invoice'

2. Issuer Details: Complete details of the person/entity issuing the invoice including name, address, and contact information

3. Recipient Details: Complete details of the person/entity receiving the invoice including name, address, and contact information

4. Item Description: Detailed description of items/services being documented, with clear indication of non-commercial nature

5. Value Declaration: Statement of value for documentation/customs purposes only, clearly marked as 'Not for Sale'

6. Purpose Statement: Clear explanation of the non-commercial nature and purpose of the invoice

7. Declaration: Statement confirming non-commercial nature and compliance with relevant regulations

Optional Sections

1. Insurance Details: Include when items are insured during transit

2. Shipping Information: Required when items are being transported, especially for international non-commercial shipments

3. Terms and Conditions: Include when additional clarity about usage, return, or handling is needed

4. Additional Declarations: Special declarations required for specific types of items or cross-border movement

Suggested Schedules

1. Item Details Schedule: Detailed list of items with descriptions, quantities, and nominal values

2. Supporting Documentation: List of attached documents such as packing lists, gift declarations, or certificates of origin

3. Compliance Checklist: Checklist of regulatory requirements met for specific types of items

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses




















Relevant Industries

Education

Non-Profit

Healthcare

Research and Development

Cultural Organizations

Charitable Institutions

International Aid

Government

Religious Organizations

Family Businesses

Personal Services

Relevant Teams

Legal

Finance

Operations

Logistics

Administration

Compliance

Documentation

Supply Chain

Procurement

International Trade

Shipping

Relevant Roles

Logistics Manager

Compliance Officer

Administrative Assistant

Finance Manager

Customs Coordinator

Documentation Specialist

Shipping Coordinator

Operations Manager

Legal Counsel

Non-Profit Director

Procurement Officer

Export/Import Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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