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Non Commercial Invoice Template for Singapore

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Key Requirements PROMPT example:

Non Commercial Invoice

"I need a Non Commercial Invoice to document the transfer of research equipment to our partner university in Singapore, with a clear statement of the equipment's market value of SGD 50,000 for customs purposes, to be dated January 15, 2025."

Document background
The Non Commercial Invoice serves as a crucial documentation tool in Singapore's regulatory environment, used when goods or services are transferred without commercial consideration. This document is essential for compliance with Singapore's tax laws, customs requirements, and record-keeping obligations. It typically includes detailed information about the parties involved, description of items or services, their nominal value (if applicable), and the non-commercial nature of the transaction. The document is particularly relevant for international shipments, donations, samples, and other non-sale transfers, ensuring proper documentation while maintaining compliance with Singapore's strict regulatory framework.
Suggested Sections

1. Invoice Number: Unique identifier for the invoice, formatted according to IRAS requirements

2. Date: Date of invoice issuance in the required format

3. Issuer Information: Complete details of the issuing party including name, address, contact information, and any registration numbers

4. Recipient Information: Complete details of the receiving party including name, address and contact information

5. Purpose Statement: Clear declaration of the non-commercial nature of the transaction

6. Item Details: Detailed description of items or services being documented, including quantities and nominal values if applicable

7. Legal Declarations: Required statements regarding GST, tax implications, and non-commercial nature of the transaction

Optional Sections

1. Reference Numbers: Additional reference numbers for tracking or cross-referencing purposes

2. Currency Declaration: Specification of currency when not in Singapore Dollars, including exchange rate if applicable

3. Special Instructions: Any special notes or instructions relevant to the non-commercial nature of the transaction

4. Digital Signature Block: Section for electronic signature when invoice is issued digitally

Suggested Schedules

1. Supporting Documentation: Attachments of relevant supporting documents or evidence

2. Value Declaration Schedule: Detailed breakdown of values for customs or regulatory purposes

3. Terms and Conditions: Standard terms and conditions applicable to non-commercial invoices

4. Declaration of Purpose: Detailed explanation of the non-commercial nature of the transaction

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses




















Industries

Goods and Services Tax Act (Chapter 117A): Primary legislation governing GST implications, invoice format requirements, content requirements, and zero-rating provisions for all types of invoices including non-commercial ones

Income Tax Act (Chapter 134): Legislation specifying record-keeping requirements and documentation standards for non-commercial transactions under Singapore tax law

Companies Act (Chapter 50): Key legislation outlining requirements for business documentation and record retention periods for all company documents including non-commercial invoices

Electronic Transactions Act (Chapter 88): Legislation governing electronic records and digital signatures, particularly relevant for electronically issued invoices

IRAS Guidelines: Regulatory guidelines from Inland Revenue Authority of Singapore specifying invoice requirements, formatting standards, and record keeping requirements

Personal Data Protection Act 2012 (PDPA): Legislation governing the handling and protection of personal information that may be included on invoices

Currency Act (Chapter 69): Legislation specifying requirements for stating monetary amounts and the use of Singapore dollar versus foreign currencies in documents

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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