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The Reimbursement Letter To Employee is a essential business document used in Irish corporate practice to formally document and process expense reimbursements to employees. It is typically issued when an employee has incurred approved business-related expenses using their personal funds and requires reimbursement from the employer. The letter serves multiple purposes: it provides formal acknowledgment of the approved expenses, details the reimbursement amount and payment method, ensures compliance with Irish Revenue requirements for tax-free expense reimbursements, and maintains proper documentation for accounting and audit purposes. This document is particularly important in the Irish context where specific requirements exist regarding the documentation and tax treatment of employee expenses. It helps organizations maintain clear records for both internal purposes and potential Revenue audits.

1. Letterhead and Date: Company letterhead including full legal name, address, and contact details, followed by the current date

2. Employee Details: Full name and address of the employee, employee ID if applicable

3. Subject Line: Clear indication that this is a reimbursement letter

4. Reimbursement Amount: Specific amount being reimbursed, stated in both numbers and words

5. Purpose of Reimbursement: Clear description of what expenses are being reimbursed

6. Payment Method: Details of how and when the reimbursement will be processed

7. Tax Treatment: Statement about the tax treatment of the reimbursement in accordance with Irish Revenue requirements

8. Closing: Signature block with name and title of authorizing person