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Letter Of Dismissal For Theft Template for Ireland

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Key Requirements PROMPT example:

Letter Of Dismissal For Theft

"I need a Letter of Dismissal for Theft for a retail employee who has been caught stealing cash from registers multiple times between January-March 2025, with police involvement and CCTV evidence; the letter needs to reference our zero-tolerance policy and detail the investigation findings."

Document background
A Letter of Dismissal for Theft is a crucial document used when an employer needs to terminate an employee's contract due to proven incidents of theft in the workplace. This document, governed by Irish employment law, represents the final step in a disciplinary process that has confirmed theft through proper investigation. It must comply with Irish legislation, particularly the Unfair Dismissals Acts and the Criminal Justice (Theft and Fraud Offences) Act 2001. The letter serves multiple purposes: it formally terminates employment, documents the reasons for dismissal, outlines the evidence considered, and protects the employer from potential unfair dismissal claims. It should be issued only after a thorough investigation has been conducted and the employee has been given an opportunity to respond to the allegations, in line with principles of natural justice and fair procedures under Irish law.
Suggested Sections

1. Letter Header: Company letterhead, date, employee's full name and address

2. Reference Line: Employee ID/reference number and any relevant HR case numbers

3. Subject Line: Clear indication that this is a termination of employment notice

4. Confirmation of Investigation Outcome: Statement confirming completion of investigation and findings regarding theft

5. Details of Misconduct: Specific details of the theft incident(s), including dates, times, and nature of the theft

6. Legal Basis: Reference to relevant company policies, employment contract terms, and gross misconduct provisions

7. Termination Decision: Clear statement of immediate termination due to gross misconduct

8. Return of Company Property: Instructions regarding return of any company assets, badges, keys, etc.

9. Final Payment Information: Details of final salary payment, including any deductions or outstanding payments

10. Signature Block: Name and position of the authorized person making the dismissal decision

Optional Sections

1. Right of Appeal: Include when company policy or size requires an appeals process, detailing the procedure and timeframe

2. Reference to Prior Warnings: Include if there have been previous documented incidents or warnings

3. Police Involvement: Include if the matter has been or will be reported to law enforcement

4. Confidentiality Requirements: Include if there are specific confidentiality obligations post-termination

5. Impact on Benefits: Include if there are specific implications for pension, health insurance, or other benefits

6. Non-Compete Reminder: Include if the employee is bound by post-employment restrictions

Suggested Schedules

1. Investigation Report Summary: Summary of the investigation findings and evidence collected

2. Meeting Minutes: Records of disciplinary hearings or meetings related to the theft investigation

3. Evidence Log: List of evidence supporting the theft allegation (CCTV footage, witness statements, etc.)

4. Company Policies: Relevant excerpts from employee handbook or policies regarding theft and gross misconduct

5. Final Payment Calculation: Detailed breakdown of final payment including any deductions

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


















Clauses




















Relevant Industries

Retail

Manufacturing

Financial Services

Healthcare

Hospitality

Technology

Construction

Education

Logistics

Professional Services

Public Sector

Telecommunications

Transportation

Warehousing

Food and Beverage

Relevant Teams

Human Resources

Legal

Senior Management

Operations

Security

Compliance

Employee Relations

Administration

Risk Management

Relevant Roles

HR Director

HR Manager

Company Director

CEO

Managing Director

Operations Director

Department Manager

Store Manager

Facility Manager

Regional Manager

Legal Counsel

HR Business Partner

Employee Relations Manager

Security Manager

Compliance Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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