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The Job Offer Cancellation Letter is a crucial document used when an organization needs to formally withdraw an employment offer that has been extended to a candidate. This document, governed by Irish employment law, becomes necessary in various situations such as business circumstance changes, failed background checks, or discovery of material misrepresentation in the application process. The letter must be carefully drafted to ensure compliance with Irish employment legislation, including the Employment Equality Acts and Contract Law principles. It should clearly state the withdrawal decision, provide appropriate reasoning, address any potential legal obligations, and maintain professional courtesy. This document is particularly important as it helps protect the organization from potential legal challenges while managing the sensitive nature of offer withdrawal.

1. Letterhead and Date: Company letterhead with full contact details and the current date

2. Recipient Details: Full name and address of the candidate

3. Reference Line: Clear subject line referencing the original job offer and position

4. Opening Statement: Direct statement indicating the withdrawal of the job offer

5. Explanation: Brief, honest, and factual explanation for the withdrawal of the offer

6. Return of Documents: Request for return of any company property or documents if applicable

7. Closing Statement: Professional closing with any necessary apologies and good wishes

8. Signature Block: Name, title, and signature of the authorized representative