The Non Renewal Of Lease Letter is a critical document in Irish property law used when a landlord or property owner decides not to extend a lease agreement beyond its current term. This document is essential for both residential and commercial properties in Ireland and must comply with the Residential Tenancies Act 2004 and subsequent amendments. The letter should be used when the landlord wishes to end the tenancy at the lease's natural conclusion, requiring different notice periods depending on the length of tenancy (ranging from 28 days to 224 days for residential properties). It must include specific details such as property identification, current lease terms, explicit non-renewal statement, and final vacation date. For residential tenancies, additional requirements may apply if the property is in a Rent Pressure Zone or if the non-renewal is due to property sale or family use.
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1. Sender Details: Full name and address of the landlord/property owner or their authorized agent
2. Date: Current date of the letter which is crucial for notice period calculations
3. Recipient Details: Full name and address of the tenant(s)
4. Property Identification: Complete address and description of the leased property
5. Lease Reference: Details of the current lease including its start and end dates
6. Non-Renewal Statement: Clear and unambiguous statement that the lease will not be renewed
7. Notice Period: Specification of the notice period being given and the final date of tenancy
8. Vacating Instructions: Requirements for returning the property, including condition expectations and key return procedures
9. Closing: Formal closing, signature block, and contact information for further communication
1. Reason for Non-Renewal: Optional explanation for the non-renewal decision, recommended when required by law or to maintain good relations
2. Security Deposit: Information about the return of security deposit and any conditions attached, if applicable
3. Final Inspection: Proposed arrangements for final property inspection, if desired
4. Outstanding Payments: Details of any pending rent or utility payments, if applicable
5. Alternative Accommodation: Information about potential alternative accommodation or resources, particularly relevant for residential tenancies
6. RTB Registration Reference: For residential tenancies, include the RTB registration number if registered with the Residential Tenancies Board
1. Property Inventory: List of furnishings and fittings provided with the property, if applicable
2. Notice Period Calculation: Detailed calculation of notice period as per legal requirements, especially important for residential tenancies
3. Statutory Declaration: Any required statutory forms or declarations, particularly if the property is being sold or required for family use
4. Proof of Service: Documentation showing how and when the notice was served to the tenant
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