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A Job Offer Cancellation Letter is a crucial document used when an organization needs to formally withdraw an employment offer that has been extended to a candidate. This document is particularly important in the Canadian legal context, where both federal and provincial employment laws must be considered. It's typically used in situations where business circumstances have changed, funding has been withdrawn, organizational restructuring has occurred, or when information comes to light that affects the hiring decision. The letter must be carefully drafted to avoid potential legal issues, particularly if the candidate has already accepted the offer or taken actions in reliance on it. The document should include specific references to the original offer, clear statement of cancellation, and address any practical matters such as document returns or expense reimbursements. In Canadian jurisdictions, special attention must be paid to human rights legislation and common law principles regarding contractual obligations and good faith dealings.

1. Letter Date and Address Block: Current date and full contact details of both the company representative and the candidate

2. Reference Line: Clear reference to the original job offer, including position title and offer date

3. Cancellation Statement: Direct but professional statement indicating the withdrawal of the job offer

4. Brief Explanation: High-level reason for the cancellation (if appropriate and non-discriminatory)

5. Next Steps: Information about the return of any documents or company property if applicable

6. Closing: Professional closing statement with signature block of authorized company representative