The Employment Contract Extension Letter is a crucial document used in Irish employment contexts when an organization wishes to extend a fixed-term employee's contract beyond its original end date. This document is essential for compliance with Irish employment law, particularly the Protection of Employees (Fixed-Term Work) Act 2003, which regulates the use of fixed-term contracts and their renewals. The letter should be issued before the expiration of the current contract term and must clearly state the extension period, any modifications to existing terms, and ensure that all arrangements comply with Irish employment legislation. It's commonly used in situations where project timelines have been extended, when replacing staff on extended leave, or when business needs require continuing the employment relationship beyond the initial contract period.
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1. Letter Header: Company letterhead, date, and employee's contact details
2. Salutation: Formal greeting addressing the employee by name
3. Reference Line: Reference to the original employment contract and its date
4. Extension Confirmation: Clear statement of the contract extension and new duration
5. Continuation of Terms: Confirmation that existing terms and conditions remain in effect
6. Extension Period: Specific details of the extension period, including start and end dates
7. Closing: Formal closing, signature blocks for both employer and employee
1. Modified Terms: Used when any terms of employment are being changed along with the extension
2. Salary Review: Include if there are any changes to compensation or benefits
3. Performance Acknowledgment: Optional section acknowledging employee's performance as basis for extension
4. Probationary Period: Include if a probationary period applies to the extension
5. Special Conditions: Any special conditions or requirements specific to the extension period
6. Project Assignment: Include if the extension is related to a specific project or role
7. Compliance Statement: Reference to relevant employment legislation, particularly for multiple extensions
1. Updated Salary Details: Attachment detailing any changes to compensation, if applicable
2. Modified Job Description: If role responsibilities have changed during the extension
3. Updated Company Policies: Any new or revised policies that apply to the extended period
4. Project Scope Document: If the extension is project-based, details of the project requirements and timeline
Relevant legal definitions
Clauses
Relevant Industries
Technology
Financial Services
Healthcare
Education
Manufacturing
Retail
Professional Services
Construction
Hospitality
Public Sector
Non-Profit
Telecommunications
Media and Entertainment
Agriculture
Transportation and Logistics
Relevant Teams
Human Resources
Legal
Compliance
Operations
Administration
Finance
Senior Management
Talent Acquisition
Employee Relations
Corporate Services
Relevant Roles
HR Manager
HR Director
Legal Counsel
Department Manager
Project Manager
Senior Executive
Operations Manager
Finance Director
Office Manager
Administrative Officer
Recruitment Manager
Compliance Officer
Department Head
Executive Assistant
General Manager
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