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Data Collection Notice Template for Ireland

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Key Requirements PROMPT example:

Data Collection Notice

"I need a Data Collection Notice for my Irish e-commerce business launching in March 2025, which will collect customer data through our website and mobile app, including payment information and shopping preferences for personalized marketing."

Document background
A Data Collection Notice is essential for any organization operating in Ireland that collects and processes personal data. Required under both the EU General Data Protection Regulation (GDPR) and the Irish Data Protection Act 2018, this document must be provided to data subjects at the time their personal data is collected. It forms part of an organization's transparency obligations and must clearly explain how personal data will be used, stored, and protected. The notice should be written in clear, plain language and must be easily accessible to data subjects. It needs regular updates to reflect any changes in data processing activities and must account for both Irish-specific requirements and broader EU data protection standards.
Suggested Sections

1. Identity and Contact Information: Details of the data controller and their representative, including contact information for the Data Protection Officer if applicable

2. Types of Personal Data Collected: Clear listing of all categories of personal data that will be collected from the data subject

3. Purposes of Processing: Detailed explanation of why the personal data is being collected and how it will be used

4. Legal Basis: The legal grounds under GDPR Article 6 (and Article 9 for special categories) for processing the personal data

5. Recipients of Personal Data: Information about who will have access to the data, including any third parties or data processors

6. Data Retention: How long the personal data will be stored, or the criteria used to determine this period

7. Data Subject Rights: Explanation of rights under GDPR including access, rectification, erasure, and data portability

8. Complaint Procedures: How to lodge a complaint with the data controller and the Irish Data Protection Commission

9. Changes to This Notice: Information about how changes to the notice will be communicated to data subjects

Optional Sections

1. International Transfers: Required when personal data will be transferred outside the EEA, detailing transfer mechanisms and safeguards

2. Automated Decision Making: Required when automated decision-making or profiling is used, including information about the logic involved

3. Cookies and Tracking: Required when the data collection includes website cookies or similar tracking technologies

4. Children's Privacy: Required when services may be accessed by or data collected from children under 16

5. Special Categories of Data: Required when collecting sensitive personal data such as health information or biometric data

6. Legitimate Interests: Required when legitimate interests is used as a legal basis, explaining the balancing test

7. Joint Controllers: Required when there are multiple data controllers, explaining their relationships and responsibilities

Suggested Schedules

1. Cookie List: Detailed list of all cookies used, their purposes, and duration

2. Third Party Processors: Complete list of data processors and sub-processors, their roles and locations

3. Processing Activities: Detailed breakdown of specific processing activities and their purposes

4. Technical and Security Measures: Detailed information about security measures implemented to protect personal data

5. Retention Schedule: Detailed retention periods for different categories of personal data

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses

























Relevant Industries

Financial Services

Healthcare

Technology

Retail

Education

Professional Services

Manufacturing

Telecommunications

Public Sector

Non-Profit

E-commerce

Insurance

Real Estate

Hospitality

Transportation

Relevant Teams

Legal

Compliance

Data Protection

Information Security

Risk Management

Information Technology

Human Resources

Marketing

Customer Service

Operations

Privacy

Relevant Roles

Data Protection Officer

Privacy Manager

Legal Counsel

Compliance Officer

Information Security Manager

Risk Manager

Chief Privacy Officer

General Counsel

IT Director

Chief Information Security Officer

Operations Manager

Human Resources Director

Marketing Director

Customer Service Manager

Website Administrator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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