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External Privacy Notice Template for Ireland

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Key Requirements PROMPT example:

External Privacy Notice

"Need an External Privacy Notice for our Dublin-based SaaS company launching in March 2025, which will process EU and US customer data, using automated decision-making and cloud storage services."

Document background
The External Privacy Notice is a mandatory document required under both the EU General Data Protection Regulation (GDPR) and Irish data protection law. It must be provided to data subjects when collecting their personal data, whether directly or indirectly. The notice should be easily accessible, written in clear and plain language, and contain all information required under Articles 13 and 14 of GDPR, as well as any additional requirements under Irish law. This document is essential for any organization operating in Ireland that processes personal data, as it demonstrates transparency and accountability while helping to fulfill legal obligations. The External Privacy Notice should be regularly reviewed and updated to reflect changes in processing activities, organizational practices, or legal requirements.
Suggested Sections

1. Introduction: Overview of the privacy notice and its purpose

2. Who We Are: Identity and contact details of the data controller and where applicable, representative and Data Protection Officer

3. Information We Collect: Categories of personal data collected and processing purposes

4. Legal Basis for Processing: Legal grounds under GDPR for processing personal data

5. How We Use Your Information: Detailed description of processing activities and purposes

6. Data Sharing and Recipients: Categories of recipients and information about data sharing

7. International Transfers: Information about transfers to third countries and safeguards

8. Data Retention: How long personal data is kept and criteria for retention periods

9. Your Rights: Explanation of data subject rights under GDPR and how to exercise them

10. Security Measures: Overview of technical and organizational security measures

11. Updates to This Notice: Information about how changes to the privacy notice will be communicated

12. How to Contact Us: Contact details for privacy queries and complaints, including DPO details

Optional Sections

1. Cookie Policy: Detailed information about website cookies and tracking technologies - required if the organization uses cookies

2. Children's Privacy: Specific information about processing children's data - required if services are offered to children

3. Direct Marketing: Specific information about marketing communications and opt-out rights - required if engaging in direct marketing

4. Automated Decision Making: Information about automated decision-making and profiling - required if such processing occurs

5. Social Media Integration: Information about social media features and data sharing - required if social media functionality is integrated

6. Job Applicant Privacy: Specific information for job applicants - required if the notice covers recruitment

7. CCTV Monitoring: Information about video surveillance - required if CCTV is used

Suggested Schedules

1. Cookie List: Detailed list of cookies used, their purposes, and duration

2. Third Party Processors: List of data processors and categories of processing activities

3. International Transfer Mechanisms: Details of transfer mechanisms used for international data transfers

4. Technical Security Measures: Detailed description of security measures and protocols

5. Data Retention Schedule: Detailed retention periods for different categories of personal data

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



































Clauses


























Relevant Industries

Technology

E-commerce

Healthcare

Financial Services

Education

Retail

Professional Services

Manufacturing

Telecommunications

Media and Entertainment

Non-profit Organizations

Public Sector

Insurance

Real Estate

Hospitality

Relevant Teams

Legal

Compliance

Privacy

Information Security

IT

Risk Management

Marketing

Human Resources

Operations

Customer Service

Data Protection

Corporate Communications

Relevant Roles

Data Protection Officer

Privacy Manager

Legal Counsel

Compliance Officer

Chief Privacy Officer

Information Security Manager

Risk Manager

Chief Legal Officer

General Counsel

Chief Information Security Officer

Chief Technology Officer

Chief Operations Officer

Marketing Director

HR Director

IT Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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