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A Repair Request Form helps tenants and property owners formally document maintenance issues and needed fixes in Irish rental properties. When something breaks or needs attention - from faulty heating systems to structural problems - this form creates a clear record of what needs repair and when the issue was reported.

Under Irish residential tenancy laws, landlords must respond to repair requests within a reasonable timeframe. The form protects both parties by tracking repair history, response times, and compliance with housing standards. Many Irish letting agencies and property management companies now use standardized digital versions through their tenant portals, though paper forms remain common for smaller landlords.

Use a Repair Request Form immediately when you spot any maintenance issues in your Irish rental property - from leaky taps and broken heating to electrical faults or structural concerns. Filing the form quickly helps establish a clear timeline of when you reported the problem, which becomes crucial if your landlord delays repairs.

Submit the form for any issue affecting your home's habitability or safety, as defined by Irish housing standards. Document each problem separately, even if multiple issues arise at once. Taking photos and keeping copies of all submitted forms creates a paper trail that protects your rights and helps resolve disputes with property management or the Residential Tenancies Board.

• Standard Digital Forms: Most Irish property management companies now use online tenant portals with built-in repair request systems that automatically track submission dates and responses
• Paper-Based Forms: Traditional forms used by smaller landlords, typically including sections for tenant details, issue description, access instructions, and photo attachments
• Emergency Request Forms: Streamlined versions for urgent issues like gas leaks or flooding, often with prominent contact numbers and faster processing protocols
• Specialized Forms: Custom versions for commercial properties or student accommodation, incorporating specific terms from lease agreements and maintenance schedules

• Tenants: Submit Repair Request Forms to document maintenance issues, protect their rights, and create a clear record of reported problems in their rental homes
• Landlords: Receive and process these forms, coordinate repairs, and maintain records to demonstrate compliance with Irish housing standards
• Property Management Companies: Handle form administration, coordinate maintenance staff, and track repair timelines for multiple properties
• Maintenance Contractors: Receive work orders generated from these forms and complete specified repairs
• Residential Tenancies Board: May review form records during dispute resolution between tenants and landlords

• Property Details: Gather your rental address, unit number, and tenancy reference number from your lease agreement
• Issue Documentation: Take clear photos of the problem, note when it started, and describe its impact on living conditions
• Access Information: Specify preferred inspection times and any special access requirements for maintenance staff
• Previous Reports: Note any related repair requests or prior attempts to fix the issue
• Safety Concerns: Highlight if the repair affects health and safety standards under Irish housing regulations
• Communication Records: Keep copies of all submitted forms and follow-up correspondence with property management

• Tenant Information: Full name, contact details, and tenancy reference number as registered with the RTB
• Property Details: Complete rental property address and unit identification where applicable
• Issue Description: Clear explanation of the repair needed, including date first noticed and current status
• Access Authorization: Permission for landlord/contractors to enter property, with preferred contact times
• Safety Declaration: Statement indicating if the repair affects minimum housing standards under Irish law
• Documentation Section: Space for photo attachments and previous repair attempt records
• Signature Block: Dated signatures from tenant and acknowledgment space for landlord/agent

People often confuse a Repair Request Form with an Incident and Non-Conformance Management Form. While both document problems in properties, they serve distinct purposes and trigger different responses.

• Purpose and Scope: Repair Request Forms specifically address maintenance issues needing fixes, while Incident Forms document broader safety violations, accidents, or compliance breaches
• Legal Requirements: Repair requests fall under residential tenancy laws and housing standards, whereas Incident Forms typically relate to health and safety regulations or insurance claims
• Response Timeline: Repair requests require reasonable response times based on urgency, but Incident Forms often demand immediate action and formal investigation
• Documentation Level: Repair Forms need basic issue details and photos, while Incident Forms require extensive documentation, witness statements, and follow-up actions