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A Repair Request Form lets tenants formally notify their landlord or property manager about issues that need fixing in their rental property. It creates a clear written record of maintenance problems, from broken boilers to structural issues, helping protect both parties under UK housing laws.

These forms play a vital role in meeting legal repair obligations under the Landlord and Tenant Act 1985. Tenants should describe the problem, its location, and when they first noticed it. Good forms also include space for photos, access arrangements, and emergency contact details - making it easier for landlords to arrange prompt repairs while following their legal duty to maintain the property.

Use a Repair Request Form as soon as you spot any issues in your rental property - from leaky taps and faulty heating to damp walls or electrical problems. Filing this form quickly helps ensure your landlord addresses repairs within reasonable timeframes under UK housing regulations.

Submit the form when informal communication hasn't worked, or to create an official record of serious maintenance issues. It's especially important to use one for problems affecting health and safety, like gas leaks or structural damage. This documentation proves you've properly reported issues and can help protect your rights if repairs aren't completed promptly.

• Basic Residential Form: Standard template for home repairs, including checkboxes for common issues like plumbing, heating, or electrical problems
• Commercial Property Form: Detailed version for business tenants, with sections for impact on operations and priority levels
• Emergency Repair Form: Streamlined format for urgent issues requiring immediate attention under housing regulations
• Digital Submission Form: Online version with photo upload capabilities and automated timestamping
• Housing Association Form: Specialized template with additional fields for social housing requirements and communal area repairs

• Tenants: Submit Repair Request Forms to document maintenance issues and protect their rights under tenancy agreements
• Private Landlords: Receive and process these forms, using them to plan repairs and demonstrate compliance with legal obligations
• Property Management Companies: Handle forms on behalf of landlords, coordinating repairs and maintaining records
• Housing Associations: Use specialized versions to manage maintenance requests across their social housing portfolio
• Letting Agents: Often act as intermediaries, processing forms between tenants and landlords while documenting all communications

• Property Details: Gather your full rental address, property type, and tenancy agreement reference number
• Issue Documentation: Take clear photos and notes about the problem, including when you first noticed it
• Access Information: Note your preferred times for inspection and any special access requirements
• Previous Communications: Collect dates of any earlier conversations about the issue with your landlord
• Safety Impact: Identify if the repair affects health and safety, making it a priority under housing regulations
• Contact Details: Include both your contact information and emergency numbers if needed

• Property Identification: Full address and rental unit details as listed in tenancy agreement
• Issue Description: Clear explanation of the repair needed, with date first noticed
• Health and Safety Declaration: Statement indicating if the repair affects property safety standards
• Access Permission: Explicit consent for landlord/contractor entry with preferred times
• Tenant Details: Full name, contact information, and tenancy reference number
• Signature Section: Space for tenant signature and date of submission
• Documentation Space: Area for attaching photos or previous correspondence

A Repair Request Form differs significantly from an Incident and Non-Conformance Management Form, though both deal with property issues. Understanding these differences helps ensure you use the right document for your situation.

• Primary Purpose: Repair Request Forms focus specifically on requesting maintenance fixes from landlords, while Incident Forms document broader issues including accidents, safety breaches, or policy violations
• Legal Framework: Repair requests operate under housing law and tenancy agreements, whereas Incident Forms align with health and safety regulations and compliance protocols
• Response Timeline: Repair requests often require action within reasonable timeframes under housing law, while Incident Forms may trigger immediate investigation procedures
• Documentation Scope: Repair Forms detail specific maintenance needs, while Incident Forms capture broader information including root causes, witness statements, and corrective actions